Executive Assistant

Description We are seeking an Executive Assistant for a contract employment opportunity. The role involves comprehensive administrative support to our leadership team, including calendar and communication management, office organization, and coordination of travel arrangements. The Executive Assistant will also act as a point of contact, handling confidential information with discretion, and demonstrating a commitment to our company values.Requirements Responsibilities: Anticipate needs and set priorities for the leadership team Maintain and manage complex executive Google calendars with high accuracy Foster communication with all levels of the organization, filtering information based on urgency Adapt to changing day-to-day tasks and responsibilities Serve as the primary point of contact for leaders, manage correspondence, and respond to inquiries Maintain the office environment including inventory of supplies and decor, record keeping, and maintenance needs Coordinate domestic and international travel arrangements and build detailed itineraries Prepare and handle records of confidential information with absolute discretion and professionalism Demonstrate company values in all actions, communications, and decisions Plan and coordinate internal and external meetings, taking detailed notes when necessary Assist in planning and coordinating organizational events Embrace progress, particularly through process and procedural development Present expense reports and facilitate the organization of receipts and financial records Have a strong grasp of IT functionality and act as a liaison for IT maintenance workers, troubleshooting day-to-day IT obstacles. Skills needed include proficiency in Concur, CRM, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, About Time, Calendar Management, Correspondence, C-Suite, Documentation, Google Sheets.Requirements Proven experience as an Executive Assistant or similar role within a fast-paced environment. Proficiency in Microsoft Office Suite, including Excel, Outlook, and Google Sheets. Familiarity with business software such as Concur and CRM. Experience managing complex calendars and coordinating meetings, including setting up video conferencing and dial-in details. Excellent documentation skills and attention to detail. Strong ability to manage correspondence, including drafting letters, memos, and emails. Experience supporting C-Suite executives and handling confidential information with discretion. Knowledge of office management systems and procedures. Excellent verbal and written communication skills. Ability to multitask and prioritize daily workload. High level of organizational and time management skills. Knowledge of the software 'About Time' is a plus. Must be able to work independently and as part of a team. Strong problem-solving skills and the ability to think proactively. Demonstrated ability to handle sensitive issues with diplomacy and tact.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .