A prominent property management company in Los Angeles is offering a position for a Property Management Administrative Assistant. This is a great career opportunity for a loyal team player with in depth knowledge in property management. Will perform a wide variety of administrative and support duties including but not limited to general office, property management, and leasing information. Our building assets are well-maintained and varies in rating and size.
OFFICE ADMINISTRATION:
Assist designated Regional Supervisor with daily tasks
Maintain vacancy database
Draft documentation including tenant correspondence and notices
Maintain electronic filing systems
Follow up with City Reports and inform Supervisors of actions and or/results
Communicate with vendors and managers promptly for repairs
Receive, enter and distribute all work orders in a daily time manner
Input received invoices on a daily basis for approval
Review monthly Tenant Status Report forms, and 30 Day Notices
Operates office equipment – personal computer (MS Office environment)
Investigate and document any lease violations
Assist with lease administration
Maintain communication with Maintenance, Managers and Residents
Preparing of legal documentation for evictions
Other duties as required and assigned by property management
Ensure comprehension and compliance with all policies
Qualifications:
Ability to follow and enforce policies and procedures
Proficient in Google Docs, Excel, Word and Microsoft 365
Knowledge and use of office equipment.
Bi-lingual, fluent in English and Spanish a plus
Must pass a credit report, a criminal background check, and a drug test
Interpersonal and Technical Skill Requirements:
Strong interpersonal and organizational skills.
Exceptional written and verbal communication ability.
High degree of professionalism and dedication to self, co-workers and clients.
Appearance must be neat, clean and professional.
Priorities change often and quickly in this position and the candidate must be flexible and willing to change roles or responsibilities as required.
Pay
Competitive and negotiable salary based on qualifications
Bonuses
Paid vacation based on length of employment
Misc. benefits as it pertains to the job