Job Overview:
We are seeking a dynamic and highly organized Office Manager / Chief Operating Officer (COO) to oversee daily operations, manage administrative staff, and implement efficient systems across all areas of our construction company. This hybrid role bridges strategic leadership with hands-on management of office operations to ensure the business runs smoothly, profitably, and in full compliance with industry standards.
Schedule: Monday-Friday: 9:00AM-6:00PM
Location: Los Angeles, CA
Key Responsibilities:
Operations & Administration:
-Manage day-to-day office functions, including scheduling, communications, supplies, and systems.
-Develop and maintain operational policies, procedures, and best practices.
-Oversee document control and contract management processes.
-Ensure all licenses, insurance, and compliance documentation are current and properly filed.
-Manage accounts payable/receivable, job costing, and coordination with accounting/bookkeeping.
-Lead implementation and optimization of project management and CRM software.
-Supervise and support administrative staff; assist in hiring and onboarding.
-Support project managers in tracking timelines, budgets, and material deliveries.
-Review and approve vendor and subcontractor invoices.
-Work closely with field supervisors and project leads.
-Identify opportunities for process improvements, cost savings, and business scalability.
-Support budgeting and forecasting in partnership with the CEO.
-Analyze business performance data and create reports for leadership decision-making.
Qualifications:
-7+ years of experience in operations management within construction.
-Strong understanding of construction processes, terminology, and documentation.
-Proven experience managing people, operations, P&L, and budgets.
-Proficient in Microsoft Office Suite and construction management software
-Excellent organizational, communication, and problem-solving skills.
-High attention to detail and ability to multitask in a fast-paced environment.
-Bachelor's degree in Business, Construction Management, Engineering or a related field.
Compensation: $120,000 per year.
If interested, please email resume to: Aerecruitingla@gmail.com