Established Property Management Company located in Long Beach, CA has an immediate opening for a Front Desk Receptionist. As a Receptionist, you will welcome clients, visitors and vendors to the office, answer incoming calls and route them appropriately, help coordinate office events, schedule conference rooms, and provide general clerical support to the Leasing Department.
This is a full-time and highly visible position. The ideal candidate must possess strong communication skills, professionalism, customer focus and have the ability to work effectively under pressure. Work schedule is Mon-Fri from 8:00 am to 5:00 pm.
Come work with a dynamic, entrepreneurial and team-oriented company! We offer a fun and exciting place to work, potential for individual growth within the organization, and a competitive base salary, Simple IRA plan and health benefits.
DUTIES AND RESPONSIBILITIES:
Answers, screens, and directs calls on multi-line phone system in a courteous and professional manner; takes messages and/or forwards telephone calls to appropriate employee or voice mail.
Clears messages each morning and delivers to appropriate employees.
Translate oral and written communication in Spanish as needed
Meets and greets all visitors; determines their needs and directs them to the appropriate employee/locations.
Responds to visitors, clients, and employees in a courteous and professional manner.
Opens and routes incoming documents.
Reviews and intakes rental applications and rent payments and issues receipts as necessary.
Organizes and maintains pick up box items
Composes and types routine correspondence as required.
Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required.
Organizes and maintains file system; files correspondence, showing keys and other records.
Orders and maintains supplies, arranges for equipment maintenance, and keeps reception area organized.
Prepares and maintains meeting and conference room reservation and documents as needed.
Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
Performs other duties as assigned by supervisor.
QUALIFICATIONS:
A High School diploma or equivalent is also required
Two to four years related experience, or equivalent combination of education and experience.
Excellent verbal and written communication skills.
Must be bilingual (Spanish)
Strong interpersonal skills.
Self-motivated, punctual and well organized. Must be detail oriented.
Comfortable working in a fast paced environment
Ability to understand and follow written and verbal instructions
Ability to deal effectively with a diversity of individuals at all organizational levels.
Commitment to excellence and high standards.
Strong organizational skills; able to manage priorities and workflow.
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
Must be able to speak, read, write, and understand the primary language(s) used in the workplace.
Professional appearance and demeanor
Energetic and team-oriented
Ability to perform diversified clerical functions and basic accounting procedures.
ESSENTIAL FUNCTIONS/PHYSICAL REQUIREMENTS:
While performing the duties of this job, the employee is frequently required to do the following:
Must be able to work in a fast paced environment, communicate to external and internal professional individuals and organizations, multi-task, self-starter, work with little supervision, research techniques and uphold confidentiality and uphold a professional demeanor.
Typing on a keyboard, data entry, filing
Lift and carry up to 30 pounds
Walk, stand, crouch
Sit for prolong periods of time.
To apply please reply directly to posting or fax resume to 562-989-9166.