We are currently seeking for a full time receptionist/administrator whom provides both clerical and administrative support to professionals in the office and technicians at the job sites. Responsibilities include coordination and implementation of office procedures and frequently have responsibility for specific projects and tasks.
Requirements:
-Proficiency in Windows 7 & 8, Microsoft Word, Outlook, Excel and Adobe Acrobat, to produce correspondence and documents, records, spreadsheets, log books and databases;
- Excellent written and oral communication skills
- Ability to multi-task and work well under pressure
- Applicant shall be extremely organized
- Detail orientated
- Ability to work independent
Main work activities include:
- email and letter writing, answering the telephone and email enquiries, keeping diaries
- archiving contracts and related correspondences
- creating service work orders for each service call
- liaising with staff in other departments and with external contacts
- maintaining filing systems,
- sorting and distributing incoming post and organizing and sending outgoing post
- organizing and storing paperwork, documents and computer-based information
- photocopying, scanning and printing various documents, sometimes on behalf of other colleagues
- getting familiar with the general process of projects
Experience in contracting industry would be an asset.
This is an excellent opportunity to join a dynamic growing company and for the right candidate to become an integral part of our team.