Direct Hire in Downtown Los Angeles (Hybrid, 4 days onsite after first 90 days fully onsite)
Seeking a Litigation Secretary with 3+ years’ experience to support 3 partners in the Labor & Employment department.
Responsibilities:
Administrative support including managing attorney inboxes, updating calendars/contacts utilizing Litera Foundation (knowledge management software), reviewing/routing mail, and managing client matter files/folders; monitors and determines action items and appropriate distribution for incoming eFiles received from outside sources (faxes, client documents, court filings).
File/eFile pleadings and documents in state and federal courts. Manage client electronic/hardcopy files for matters and ensure hardcopy files are barcoded/labeled at inception of and throughout the life of each client matter. Store electronic files in the appropriate client matter folders, and ensures timely closing of records.
Coordinate with assigned attorneys to ensure client/matter electronic materials (emails, documents) are stored in iManage. Communicate directly with assigned attorneys to file electronic material. Provide administrative support to assigned attorneys to manage eFiles (managing attorney Inbox, moving emails from Outlook folders to iManage, separating attachments, and filing in appropriate files). Create, proofread, and edit letters and complex legal documents from electronic versions, handwritten drafts, rough notes or tape dictation; draft transmittal letters/standard memoranda; review/proofread outgoing materials; perform document cleanup for external documents applying document styles in accordance with firm standards. Arrange client conference calls; keep coverage group current of attorney schedules/daily calendar.
High school diploma or equivalent required; Bachelors degree preferred. Proficiency in MS Office (Word, Excel, Outlook) with outstanding time management skills. Familiarity with legal terminology and procedures, strong attention to detail, and excellent communication skills. Ability to maintain flexibility regarding work assignments, prioritize workload and adapt to changing conditions with patience and diplomacy. Proficiency in iManage preferred.
Hours are 8:30am-5pm (7.5-hour day) (flexibility to work OT)
Salary range is $85,000-$102,000 annually