PROCUREMENT AIDPrint (https://www.governmentjobs.com/careers/lacounty/jobs/newprint/4549808) PROCUREMENT AIDSalary $45,573.84 - $61,370.16 AnnuallyLocation Los Angeles County, CAJob TypeFull timeJob NumberR2343M-RDepartmentHUMAN RESOURCES COUNTYWIDE EXAMSOpening Date09/04/2024Closing Date9/10/2024 2:00 PM Pacific
Description
Benefits
Questions
Position/Program InformationEXAM NUMBER:R2343M-RTYPE OF RECRUITMENT:Open Competitive Job OpportunityWhen to ApplyWe will begin receiving applications on Tuesday, September 10, 2024 at 10:00 a.m. (PT). All applications must be received before 2:00 p.m. (PT) on Tuesday, September 10, 2024Why choose the County of Los Angeles for employment?We provide one of the most robust public-sector benefits packages in the nation. Click here to explore our offerings. Join us and access a wide array of healthcare options, robust retirement plans, and the flexibility to work, relax, and rejuvenate in order to reach your fullest personal and professional potential. We are dedicated professionals committed to preserving the dignity and integrity of the workplace as well as protecting the rights of each employee. With more than 36 diverse departments and over 2,300 different jobs, the County offers a lifetime of opportunities and careers.Who we are looking forWe are looking for highly motivated individuals who prepare various procurement documents and maintains related clerical records and controls. Follow us on Social Media!Essential Job FunctionsWhat does Procurement Aid do?
Processes orders for various supplies and services.
Using a desk mounted video display terminal and personal computer, prepares procurement documents, submits requisitions to central purchasing agency, monitors order status, checks reports of goods received against purchase orders, makes adjustments indicated, and tentatively approves payment by County Auditor.
Compiles orders for perishable foods required by the various County institutions and places with vendors.
Receives and checks deliveries and adjusts discrepancies, assuring that the immediate needs of the institutions will be met.
Arranges for returns of merchandise.
Keeps records and prepares reports such as on the availability and price of certain products using the internet, trade journals, and other research tools.
Resolves problems in connection with deliveries of merchandise received which are not in accordance with purchase orders, including partial deliveries, wrong or damaged merchandise, or merchandise which cannot be identified.
Works with the various County departments, vendors, and shipping companies to ascertain status of orders in process, involving tracing, determining reasons for delays and revised delivery dates, expediting deliveries, and in negotiating changes or canceling orders in accordance with current needs of departments.
Analyzes requisitions from operating departments for non-stock items in order to identify item, maximize use of stock and/or standardized items, and standardize use of descriptive nomenclature.
Processes requests for emergency purchases, and assists departments in obtaining supplies from prescribed or other sources.
Prepares specifications for purchase of new products.
Supervise one or more clerical support position
For information about the specific classification standards for this position, please visit the following link : Procurement Aid (https://www.governmentjobs.com/careers/lacounty/classspecs/1065964?keywords=procurement%20aid&pagetype.) .
RequirementsWe are looking for individuals who have:One year of experience in procurement or warehousing activities, including the performance of specialized clerical duties involving the ordering or warehousing of material using automated systems at the level of Los Angeles County's class of Intermediate Clerk or higher. Acceptable classes are, but may not be limited to: Warehouse Worker Aid or higher. LICENSEA valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL EXPECTATIONSII - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. SPECIAL REQUIREMENT INFORMATION
Intermediate Clerk in the County of Los Angeles class position performs specialized clerical duties requiring a working knowledge of specialized subject matter and the specialized clerical functions involved and the use of initiative and independent judgment within procedural and policy limits.
ENDORSEMENT OF COUNTY QUALIFICATIONSCounty employees who wish to qualify using experience gained in County classifications not included in or at the level of those listed above, you must provide verification of qualifying out-of-class experience by providing official documentation such as additional responsibility bonus, out-of-class bonus, or temporary assignment bonus, or reclassification study from CEO with your application at the time of filing or within seven (7) calendar days from the last day of filing. Employees do not need to submit such verification if they hold or have held one of the positions above, or a position deemed to be at equivalent level. Questionable experience will be verified through the departmental HR Manager when necessary. WITHHOLD INFORMATIONNo withholds will be allowed for this examination. Required experience must be fully met at the time of filing. Additional InformationOur Assessment ProcessThis examination will consist of multiple choice and/or simulation assessment(s) weighted 100% covering Learning Potential, Responsibility, Customer Focus, General Problem Solving Skills.Multiple choice and simulation assessments are not reviewable by candidates per Civil Service Rule 7.19. After your assessment is completed and scored, our office will review your application to verify you’ve met the requirements as stated in the job posting. Only the names of candidates whose qualifications were verified will be shared with the hiring managers. If it is determined that you do not meet the requirements, you may receive a disqualification notice even after you have achieved a passing score on the exam or been placed on the eligible register. APPLICANTS MUST MEET THE REQUIREMENTS AND MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON THE EXAMINATIONS IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER.Application status and exam result letters will be sent electronically to the email address provided on the application. Multiple choice and/or simulation assessment scores cannot be given over the telephone. TRANSFER OF TEST COMPONENTS
Applicants who have taken identical components recently for other exams may have their responses automatically transferred to this examination.
This examination contains test components that may be used in the future for new examinations and your test responses may be transferred.
EXAM PREPARATION Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you in preparing for the test, we advise you to review all related materials that you deem necessary.
An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website athttp://hr.lacounty.gov/. Please click on "Find A Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section.
Additional online practice tests are available athttps://www.shldirect.com/en-us/practice-tests (https://www.shl.com/shldirect/en-us/practice-tests) /.
NOTE: All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. DO NOT select "off" under Email Preferences within your profile or click "unsubscribe" on our notices if you would like the County of Los Angeles to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position. Please add fkumala@hr.lacounty.gov , info@governmentjobs.com , talentcentral@shl.com,noreply@proctoru.com, and donot-reply@amcatmail.com to your email addresses and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. ELIGIBILITY INFORMATIONThe names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period of six (6) months from the date of promulgation. Applications will be processed on an as received basis and promulgated to the eligible register accordingly. VACANCY INFORMATIONThe eligible register resulting from this examination will be used to fill vacancies throughout County of Los Angeles departments. AVAILABLE SHIFT: Any HOW TO APPLYApplications must be submitted online only. We must receive your application before 2:00 p.m. (PT) on the last day of filing. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. You can also track the status of your application using this website.Plan to submit your online application before the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account ongovernmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Note: If you are unable to attach documentation to your online application, you may email your documentation to fkumala@hr.lacounty.gov. Please ensure to reference your attachment by writing your full name, Neogov Applicant ID, Examination Title, and Examination Number on the subject of your email. All attachments should be in PDF or JPEG format and be less than 5MB in size. Fill out your application completely including the required Supplemental Questions detailing experience relating to the Requirements. . The acceptance of your application depends on whether you have clearly shown that you meet the REQUIREMENTS . Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and a description of work performed. If your application and/or supplemental questionnaire is incomplete, it will be rejected. IMPORTANT NOTESAll information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from the Class Specification and Minimum Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified.SOCIAL SECURITY NUMBER Please include your Social Security Number for record control purposes. Federal Law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD All applications must file their application online using their own user ID and password. Using a family members or friends user ID and password may erase a candidate's original application record. Anti-Racism, Diversity, and Inclusion (ARDI)The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Testing AccommodationIf you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation. If you have questions regarding this job posting, please contact us using the following information: Testing Accommodations Coordinator Email:TestingAccommodations@hr.lacounty.govTeletype Phone: (800) 735-2929 California Relay Services Phone: (800) 735-2922 Department Contact Name: Ferdinand KumalaDepartment Contact Number: (213) 351-6451 Department Contact Email:fkumala@hr.lacounty.govCOUNTY OF LOS ANGELESEmployment InformationAny language contained in the job posting supersedes any language contained below.Your Responsibilities:1.Completing Your Application:a. Before submission of the application, it is your responsibility to ensure that all information provided is correct and complete on the application. Incomplete applications cannot be accepted.b. List each payroll title separately for each job. Do not group your experience. Specify the beginning and ending dates for each job. If you are a Los Angeles County employee and have held multiple positions, do NOT list all of your time with the County under your present payroll title.c. Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.d. To receive credit, include required documents (e.g., copy of your diploma, transcript, certificate, or license) as directed on the job posting. International degrees in a foreign language must be translated to English and evaluated for equivalency to U.S. standards. Refer to the job posting for specific deadlines for supporting documentation.2.Requirements on Job Posting:a. Your application will only be accepted if it clearly shows you meet the requirements. The information you give will determine your eligibility and is subject to verification at any time.b. You must be at least 16 years of age at the time of appointment unless other age limits are stated on the job posting. The Federal Age Discrimination in Employment Act (ADEA) of 1967, as amended, prohibits discrimination on the basis of age for any individual age 40 or older.c. Experience is evaluated on the basis of a verifiable 40- hour week, unless specified otherwise. Prorated part-time experience may be acceptable.3.Application Deadline: All job applications must be completed and submitted before the closing time on the last day of the filing period as indicated on the job posting unless other instructions are provided. Job postings with an open continuous filing period are subject to closure without prior notice. It is to your advantage to file your application early and not wait until the last allowable date and time as you will not be able to apply once the filing period has closed.4.Change of Name or Address: To change personal information such as your name or address, log into your profile onwww.governmentjobs.comand make the necessary change. This can be done at any time.5.Equal Employment Opportunity/Non-Discrimination Policy:a. It is the policy of the County of Los Angeles to provide equal employment opportunity for all qualified persons, regardless of race, color, religion, sex, national origin, age, sexual orientation, disability, or any other characteristic protected by state or federal law. b. If you are an individual requesting reasonable accommodation(s) in the examination process, please contact the testing accommodation coordinator listed on the job posting. The provision of accommodation(s) may be subject to verification, consistent with state and federal law. All accommodation-related information will remain confidential.Disclaimer: The County of Los Angeles is not responsible or in any way liable for any computer hardware or software malfunction that may affect the employment application or the application selection process.You assume all responsibility and risk for the use of this system and the Internet generally. This system and the information provided on it are provided on an "as is" and "as available" basis without warranties of any kind, either express or implied. No advice or information given by the County of Los Angeles or its respective employees shall modify the foregoing or create any warranty.The County of Los Angeles expressly disclaims any warranty that the information on this system or on the Internet generally will be uninterruptible or error free or that any information, software or other material accessible from the system is free of viruses or other harmful components. You shall have no recourse against the County of Los Angeles as the system provider for any alleged or actual infringement of any proprietary rights a user may have in anything posted or retrieved on our system.The County of Los Angeles shall not be liable for any direct, indirect, punitive, incidental, special or consequential damages arising out of or in any way connected with the use of this system or with the delay or inability to use it (or any linked sites), or for any information obtained through this system, or otherwise arising out of the use of this system, the Internet generally or on any other basis.NOTE: Your application is submitted using Secure Encryption to ensure the privacy of all information you transmit over the Internet.By accepting the Use Disclaimer set forth herein, you agree to all of the above terms and further agree to use this Online Job Employment Application System only for the submission of bona fide employment applications to the County of Los Angeles. Any other use of this Online Job Employment Application System, including without limitation any copying, downloading, translating, decompiling, or reverse engineering of the system, data, or related software, shall be a violation of the Use Disclaimer.Test Preparation: Study Guides and other resources are available to help candidates prepare for employment tests. An interactive system for taking practice tests may be accessed on the Department of Human Resources website athttps://hr.lacounty.gov/. Additional resources may be listed on the job posting. Veteran’s Credit: In all open competitive examinations, a veteran’s credit of 10 percent of the total credits specified for such examinations will be added to the final passing grade of an honorably discharged veteran who served in the Armed Forces of the United States under any of the following conditions: During a declared war; -or- During the period April 28, 1952 through July 1, 1955; -or- For more than 180 consecutive days, other than for training, any part of which occurred after January 31, 1955, and before October 15, 1976; -or- During the Gulf War from August 2, 1990 through January 2, 1992; -or- For more than 180 consecutive days, other than for training, any part of which occurred during the period beginning September 11, 2001, and ending on August 31, 2010 the last day of Operation Iraqi Freedom; -or- In a campaign or expedition for which a campaign medal or expeditionary medal has been authorized and awarded. Any Armed Forces Expeditionary medal or campaign badge, including El Salvador, Lebanon, Grenada, Panama, Southwest Asia, Somalia, and Haiti qualifies for credit.A campaign medal holder or Gulf War veteran who originally enlisted after September 7, 1980 (or began active duty on or after October 14, 1982, and has not previously completed 24 months of continuous active duty) must have served continuously for 24 months or the full period called or ordered to active duty.This also applies to the spouse of such person who, while engaged in such service was wounded, disabled or crippled and thereby permanently prevented from engaging in any remunerative occupation, and also to the widow or widower of any such person who died or was killed while in such service. A DD214, Certificate of Discharge or Separation from Active Duty, or other official documents issued by the branch of service are required as verification of eligibility for Veterans preference. Applicants must submit the documentation for each open competitive exam to qualify for veteran’s credit. More information available at:https://www.opm.gov/policy-data-oversight/veterans-services/vet-guide-for-hr-professionals/Accreditation Information: Accredited institutions are those listed in the publications of regional, national or international accrediting agencies that are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. (AICE). More information is available at:http://file.lacounty.gov/SDSInter/dhr/070812PPG123.pdfandhttp://file.lacounty.gov/SDSInter/dhr/205105PPG123AC EResourceGuide.pdf (https://file.lacounty.gov/SDSInter/dhr/205105PPG123ACEResourceGuide.pdf) Background Check: The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about a conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.Career Planning: Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application athttps://career-pathfinder.hr.lacounty.gov/#/.Benefit Information: Depending on the position, the successful candidate will enroll in a contributory defined benefit pension plan if the candidate is a “new member” of the County’s defined benefit plan (LACERA) on or after January 1, 2013 (first employed by the County on or after December 1, 2012) – unless she or he established reciprocity with another public retirement system in which she or he was a member before January 1, 2013. It should be noted that County employees do not pay into Social Security, but do pay the Medical Hospital Insurance Tax portion of Social Security at a rate of 1.45%. The Los Angeles County Employees Retirement Association (LACERA) has reciprocal agreements with several public retirement systems in California.Americans with Disabilities Act of 1990: All positions are open to qualified men and women. Pursuant to the Americans with Disabilities Act of 1990, persons with disabilities who believe they need reasonable accommodation, or help in order to apply for a position, may contact the ADA/Personnel Services for Disabled Persons Coordinator. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. The County will attempt to meet reasonable accommodation requests whenever possible.Equal Employment Opportunity: It is the policy of the County of Los Angeles to provide equal employment opportunity for all qualified persons, regardless of race, religion, sex, national origin, age, sexual orientation, disability, or any other characteristic protected by state or federal law. All positions are open to qualified men and women pursuant to the Americans with Disabilities Act of 1990 and the California Fair Employment and Housing Act. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. Los Angeles County Child Support Compliance Program: In an effort to improve compliance with court ordered child, family and spousal support obligations, certain employment and identification information (i.e., name, address, Social Security number and date of hire) is regularly reported to the State Directory of New Hires which may assist in locating persons who owe these obligations. Family Code Section 17512 permits under certain circumstances for additional employment and identifying information to be requested. Applicants will not be disqualified from employment based on this information.Social Security Act of 2004: Section 419 (c) of Public Law 108-203, the Social Security Protection Act of 2004, requires State and local government employers to disclose the effect of the Windfall Elimination Provision and the Government Pension Offset Provision to employees hired on or after January 1, 2005, in jobs not covered by Social Security. The County of Los Angeles does not participate in the Social Security System. All newly hired County of Los Angeles employees must sign a statement (Form SSA-1945) prior to the start of employment indicating that they are aware of a possible reduction in their future Social Security benefit entitlement. For more information on Social Security and about each provision, you may visit the websitewww.socialsecurity.gov, or call toll free 1-800-772- 1213. Persons who are deaf or hard of hearing may call the TTY number 1-800-325-0778 or contact a local Social Security office.Employment Eligibility Information: Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States. Immigration law provides that all persons hired after November 6, 1986, are required to present original documents to the County, within three (3) business days of hiring, which show satisfactory proof of 1) identity and 2) U.S. employment eligibility.The California Fair Employment and Housing Act(Part 2.8 commencing with Section 12900 of Division 3 of Title 2 of the Government Code) the Regulations of the Fair Employment and Housing Commission (California Code of Regulations, Title 2, Division 4, Sections 7285.0 through 8504) and other applicable laws prohibit employment discrimination based on an applicant's protected characteristics, including race, color, religion, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, sexual orientation, age, pregnancy, childbirth, and other characteristics.COVID-19 VACCINATION: Some County workforce members may be required to be fully vaccinated against COVID-19. Successful candidates for those positions/classifications may be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department.Updated February 2024For detailed information, please clickhere (http://hr.lacounty.gov/benefits/) 01 The information you provide on this supplemental questionnaire will be evaluated and used to determine your eligibility to participate in the next phase of the examination process.CHECK YOUR ANSWER CAREFULLY.Any mistakes you make and/or any incomplete responses you provide in completing these questions will be used to disqualify your application even if you possess the qualifying experience or education. Be specific as possible and include all information requested.Comments such as "see resume or application" will NOT be considered as a response. All information is subject to verification at any time in the examination and hiring process. Falsification of any information may result in disqualification or dismissal.
Yes, I understand the above information and instructions.
02
All notifications will be sent electronically to the email address provided on the application. DO NOT select "off" under Email Preferences within your profile or click "unsubscribe" on our notices if you would like the County of Los Angeles to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position. It is important that you provide a valid email address.
Add the following email address to your list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail:
fkumala@hr.lacounty.gov
info@governmentjobs.com
talentcentral@shl.com
noreply@proctoru.com
donot-reply@amcatmail.com
It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component.
Yes, I understand the above information and instructions.
03
After your assessment is completed and scored, our office will review your application to verify you've met the requirements as stated in the job posting. Only the names of candidates whose qualifications were verified will be shared with the hiring managers. If it is determined that you do not meet the requirements, you may receive a disqualification notice even after you have achieved a passing score on the exam.
Yes, I understand that I may be disqualified if I do not meet the requirements even if I achieved a passing score on the exam or been placed on the eligible register.
04
How many months or years of experience do you have in procurement or warehousing activities, including the performance of specialized clerical duties involving the ordering or warehousing of material using automated systems at the level of Los Angeles County's class of Intermediate Clerk or higher? Intermediate Clerk in the County of Los Angeles class position performs specialized clerical duties requiring a working knowledge of specialized subject matter and the specialized clerical functions involved and the use of initiative and independent judgment within procedural and policy limits. Acceptable classes included, but are not limited to: Warehouse Worker Aid or higher.
No experience
Less than 6 months of experience
6 months to less than 1 year of experience
1 year or more of experience
05
Please describe your procurement or warehousing activities, including performance of specialized clerical duties involving the ordering or warehousing of material using automated system. Please ensure to include ALL of the following. If you do not have experience in this area, please indicate "N/A."
Payroll Title:
Department and Division/Section/Unit Name:
Supervisor's Name and Title:
Dates of Employment:FROM (mm/dd/yr) - TO (mm/dd/yr)
Required Question
AgencyCounty of Los AngelesAddressLos Angeles, California, 90010Websitehttp://hr.lacounty.govPlease verify your email addressVerify Email