Administrative Operations Analyst (Administrative Intern I/Management Assistant)Print (https://www.governmentjobs.com/careers/lacounty/jobs/newprint/4795659) Administrative Operations Analyst (Administrative Intern I/Management Assistant)Salary $66,731.04 - $74,381.52 AnnuallyLocation Los Angeles County, CAJob TypeFull timeJob NumberR0895W-RDepartmentHUMAN RESOURCES COUNTYWIDE EXAMSOpening Date03/11/2025Closing Date3/24/2025 5:00 PM Pacific
Description
Benefits
Questions
Position/Program InformationOpen Competitive Job Opportunity Don't miss your chance. We are only accepting applications from:Tuesday, March 18, 2025 at 8:00 a.m. (PT) to Monday, March 24, 2025 before 5:00 p.m. (PT) Check Out Our Outstanding Benefits! Click here to see a list of employee benefits. Why work for us?With more than 10 million residents, Los Angeles County is the most populous county in the nation! As the largest employer in Southern California, over 116,000 employees in more than 38 Departments provide vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more.We are dedicated professionals committed to preserving the dignity and integrity of the workplace as well as protecting the rights of each employee. The County has more than 2,300 different job descriptions, offering a lifetime of opportunities and careers! We offer one of the strongest public-sector benefits packages in the nation. Join us and discover a rich selection of health care options, robust retirement plans and the flexibility to work, relax, and rejuvenate in order to reach your fullest personal and professional potential.Follow us on Social Media!Our Ideal Candidate
Motivated and eager to learn in a dynamic environment
Effective at managing multiple projects and shifting priorities
Quick to tackle problems and take initiative.
Skilled in maximizing available resources.
Capable of recommending and improving situations through informed analysis.
Essential Job FunctionsWe are looking to fill full-time openings for both the Administrative Operations Analyst and the Management Assistant positions. If not selected for the Administrative Operations Analyst, you may be selected for Management Assistant.What you will do as an Administrative Operations Analyst?
Engage in a two-year rotational learning program where we guide you about the administrative operations of the County
Learn how we operate in departments that offer services like public safety, protection, health, child welfare, social services, community development, recreation, museum, and operations
Attend and participate in Departmental, Countywide, State, and Federal committees, training sessions, and task-forces
Gain skills through active job assignments, working with various County departments
Complete the program successfully and progress to the Administrative Analyst role where you will work in one of our County departments
Management Assistant does things like
Research, analyze, draw conclusions from, and present information to a variety of individuals while participating in meetings, providing advisory or consultation services, recommending solutions, and coordinating activities
Implement program initiatives and directives in areas like human resources, budget, finance, contracts, or capital projects
Monitor and evaluate effectiveness of processes and programs, and make recommendations whether to continue, modify, or discontinue
Prepare and review documents to effectively communicate with various audiences
For detailed information, please review the classification specification(s):
Administrative Operations Analyst (https://www.governmentjobs.com/careers/lacounty/classspecs/1066184?keywords=administrative%20intern%20I&pagetype=classSpecifications)
Management Assistant
RequirementsA Bachelor's degree from an accredited four-year college or university.We need you to submit proof of education along with the application. Acceptable documents are:
A photocopy of diploma or official transcriptOR
A verification or confirmation letter from the school'sRegistrar's Officeon the official letter head of the school, with college or university seal. It should indicate that the student has completed all the academic requirements.
All documents should clearly indicate the degree and the date when the degree was conferred or awarded. For more information regarding education, please see theEmployment Information (http://file.lacounty.gov/SDSInter/dhr/247636EmploymentInformation.pdf) document on the LA County Jobs website.Applicants who served in the military and were honorably discharged, you may qualify for Veteran's Credit. We will need a copy of your form DD214 to review, so please include that with your application.If you're unable to submit any of the required documents with your application, you may send the documents via email toAdminInternExams@hr.lacounty.gov. License:A valid California Class C Driver License or the ability to use an alternative method of transportation when needed to perform the job. Physical class:Physical Class II – Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Additional InformationAdditional Information:Once we have identified that you meet the requirements, an invitation (if applicable) regarding the following assessment processes will be sent: Our Assessment ProcessThis examination will consist of a multiple-choice and/or simulation assessment,weighted at 100%, assessing the following competencies required for this job.
Numerical Reasoning
Reading Comprehension
Deductive Reasoning
Professional Potential
Achievement
Coping with Uncertainty
Responsibility
Working to High Quality Standards
Willingness to Learn
Working Relationships
Analyzing Information
Learning Quickly
Generating New Ideas
Using Time Efficiently
Adapting to Change
Multiple-choice and/or simulation assessments fall under Civil Service Rule 7.19, which means you are not able to review the questions or your responses once you have completed the assessment.Notices are tentatively scheduled to be sent out via email on March 25, 2025. You must meet the requirements and achieve a passing score of 70% or higher on themultiple-choice and/or simulation assessmentin order to be placed on the eligible list. Transfer of test componentsIf you recently took identical components for other exams, the test responses may be automatically transferred to this examination. This exam contains test components that might be used on future exams, and your responses could be transferred to that exam.Test preparationWe provide study guides and other test preparation resources to help candidates prepare for employment tests. While the guides may help in preparing for the test, we recommend reviewing all related materials that seem necessary.
Online practice tests are available athttps://www.shldirect.com/en-us/practice-tests.
Various information can be found on our website at https://hr.lacounty.gov/job-search-toolkit/. The section dedicated to test preparation is "Employment Test Assistance."
Eligibility and Vacancy Information:Candidates who passed the assessment are placed on a list in the order of their score group for a period of six (6) months. We will use this list to fill vacancies as they occur.APPLICATION AND FILING INFORMATION:We only accept applications filed online. Applications submitted by U.S. mail, fax, or in person are not accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. This website can also be used to get application status updates.Please fill out the application completely. Provide relevant job experience including employer's name and address, job title, beginning and ending dates, number of hours worked per week, and description of work performed. We may verify information included in the application at any point during the examination and hiring process, including after an appointment has been made. Falsification of information could result in refusal of application or rescission of appointment. Copying verbiage from the Requirements or class specification as your work experience will not be sufficient to demonstrate meeting the requirements. Doing so may result in an incomplete application and may lead to disqualification.We will send notifications to the email address provided on the application, so it is important that you provide a valid email address. If you choose to unsubscribe or opt out from receiving our emails, it is possible to view notices by logging into governmentjobs.com and checking the profile inbox. It is every applicant's responsibility to take steps to view correspondence, and we will not consider claims of missing notices to be a valid reason for re-scheduling an exam part. Register the below domains as approved senders to prevent email notifications from being filtered as spam/junk mail.
AdminInternExams@hr.lacounty.gov
gtung@hr.lacounty.gov
info@governmentjobs.com
talentcentral@shl.com
noreply@proctoru.com
donot-reply@amcatmail.com
New email addresses need to be verified. This only needs to be done once per email address and can be done at any time by logging in to govermentjobs.com and following the prompts. This is to enhance the security of the online application and to prevent incorrectly entered email addresses. Federal law requires that all employed persons have a Social Security Number, so include yours when applying.For those who not have access to a computer or the internet, we provide access to complete an application at public libraries throughout the county.All applicants must file their application online using their own user ID and password. Using a family member's or friend's login information may erase a candidate's original application record.Anti-Racism, Diversity, and Inclusion (ARDI):The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-Racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.Fair ChanceThe County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s).If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).Testing Accommodation:If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation. Testing Accommodations Coordinator:TestingAccommodations@hr.lacounty.govTeletype Phone: (800) 899-4099Alternate Teletype Phone: (800) 897-0077California Relay Services Phone: (800) 735-2922 Department Contact Name: George TungDepartment Contact Email:AdminInternExams@hr.lacounty.gov COUNTY OF LOS ANGELESEmployment InformationAny language contained in the job posting supersedes any language contained below. This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.Equal Employment Opportunity/Non-Discrimination Statement:The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit:https://employee.hr.lacounty.gov/eeo-programs/.Testing Accommodations for Applicants:The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit:https://hr.lacounty.gov/accessibility/.Fair Chance:The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).Employment Eligibility:Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.Career PathFinder:Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application athttp://career-pathfinder.hr.lacounty.gov.Revised January 2025For detailed information, please clickhere (http://hr.lacounty.gov/benefits/) 01 The information you provide on this supplemental questionnaire will be evaluated and used to determine your eligibility to participate in the next phase of the examination process.CHECK YOUR ANSWER CAREFULLY.Any mistakes you make and/or any incomplete responses you provide in completing these questions will be used to disqualify your application even if you possess the qualifying experience or education. Be specific as possible and include all information requested.Comments such as "see resume or application" will NOT be considered as a response.All information is subject to verification at any time in the examination and hiring process. Falsification of any information may result in disqualification or dismissal.
I understand the above information and instructions.
02
All notifications will be sent electronically to the email address provided on the application. It is important that you provide a valid email address.DO NOTselect "off" under Email Preferences within your profile or click "unsubscribe" on our notices if you would like the County of Los Angeles to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position.
Add the following email address to your list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail:
AdminInternExams@hr.lacounty.gov
gtung@hr.lacounty.gov
info@governmentjobs.com
talentcentral@shl.com
noreply@proctoru.com
donot-reply@amcatmail.com
It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component.
I understand the above information and instructions.
03
After your assessment is completed and scored, our office will review your application to verify you've met the requirements as stated in the job posting. Only the names of candidates whose qualifications were verified will be shared with the hiring managers. If it is determined that you do not meet the requirements, you may receive a disqualification notice even after you have achieved a passing score on the exam.
Yes, I understand that I may be disqualified if I do not meet the requirements, even if I achieved a passing score on the exam.
04
Do you possess aBachelor's degreeor higher from an accredited college or university?
Yes, and I have attached proof of my Bachelor's degree or higher from an accredited college or university to my online application.
Yes, and I will email proof of my Bachelor's degree or higher from an accredited college or university to AdminInternExams@hr.lacounty.gov within seven (7) calendar days.
No, I do not possess a Bachelor's degree or higher from an accredited college or university.
05
To verify your academic standing, you need to submit one of the following proof of degree:
a copy of the diploma
a copy of the official transcript or a copy of a verification letter from the school's Registrar's Office
The documents should be in the following file format:Word, Adobe Acrobat, JPEG, PNG, BMP, GIF and TIFF. It must be less than5.0 MBper document.If you are unable to attach documentation to your online application, you may email it to AdminInternExams@hr.lacounty.gov within seven (7) calendar days from application submission. Please ensure to reference your attachment by writing your full name, Neogov Applicant ID, Examination Title, and Examination Number on the subject of your email.
I understand the above information and instructions.
06
SELECTIVE CERTIFICATIONThe following questions will be used to gather information about your specific major of your degree to determine your eligibility to be placed on the Selective Certification lists. Read each question carefully and be as specific as possible, including all information related to the area identified for Selective Certification. Comments such as "see resume or application" or incomplete response will not be considered.
You certify that the information provided is accurate and you are aware that the information on the application and supplemental questionnaire is subject to verification. You also understand that any false statements of material facts or omissions may subject you to cancellation of any terms, conditions, or privileges of employment.
Yes, I understand the above information and instructions.
07
If you have a Bachelor's or higher degree, what is the degree title/type as written on your diploma, official transcript or verification letter from the Registrar's Office? Check all that apply:
Bachelor of Applied Science
Bachelor of Arts
Bachelor of Business
Bachelor of Fine Arts
Bachelor of Science
Master of Business
Master of Education
Master of Fine Arts
Master of Laws
Master of Public Administration
Master of Public Health
Master of Science
Master of Social Work
Other
I do no possess a Bachelor's degree or higher from an accredited college or university.
08
If you selectedOtherfor degree title/type, provide the name of the institution that conferred the degree and the degree title/type as written on your diploma, official transcript or verification letter from the Registrar's Office in theComment Box below.
If you do not have a Bachelor's or higher degree, then indicate"N/A". 09 What is the major of your degree(s) as written on your diploma, official transcript or verification letter from the Registrar's Office? Check all that apply:
Accounting
Business Administration
Communications/Journalism
Computer Science/Information Science/Information Technology
Economics
Finance
Healthcare/Healthcare Administration
Human Resources
Industrial/Organizational Psychology
Law
Liberal Arts
Marketing
Psychology
Public Administration/Public Policy
Public Health
Social Work
Statistics/Statistical Science
Urban Planning
Other
I do not possess a Bachelor's degree or higher from an accredited college or university.
10
If you selectedOtherfor major of degree, provide the name of the institution that conferred the degree and the major of degree as written on your diploma, official transcript or verification letter from the Registrar's Office in theComment Box below.
If you do not have a Bachelor's or higher degree, then indicate"N/A". Required QuestionEmployerCounty of Los AngelesAddressLos Angeles, California, 90010Websitehttp://hr.lacounty.govPlease verify your email addressVerify Email