Hello, and thank you for taking the time to review our job posting.
Seeking the right person to be a part of the continued growth and success of this small but exceptional business, working in our office in the position of Office Admin support and Scheduler. Full-Time, Monday through Friday 8:00AM – 5:00 PM.
We’re a well-established company that inspects residential and commercial properties. Opportunity for pay-raises as you demonstrate your reliability and skills, and are able to carry out responsibilities with less guidance from senior staff. 401K opt-in available after three months. We do not offer health insurance at this time.
You'll be working with a friendly and easygoing staff, in a casual, positive and harmonious work environment. The right candidate should also have a friendly and easy-to-work-with personality. We pride ourselves on honesty and integrity (truly, it's not just a slogan), and as a result continue to grow due to word-of-mouth referrals. Integrity and consistently great work is rewarded here.
Requires strong organizational skills, with great attention to detail. Outgoing personality with positive customer relations skills. A sense of humor is a plus (We’re serious about work, but we have fun too).
Responsibilities include:
Assisting company owner, office manager, and senior staff
Interfacing with inspectors and installers (to provide daily schedules, job updates and changes)
Fielding phone calls and emails from customers
Managing main email inbox, and distributing/forwarding messages to other staff as necessary
Scheduling inspections and work
Generating estimates and invoices
Tracking multiple concurrent jobs, and following-up on items in a timely manner
Applying for permits online with LADBS and other cities in the Los Angeles area
Light filing
Qualifications:
Must possess a high-degree of responsibility, and consistently be at work on-time. Dependable and reliable
Proficient in MS Outlook, Word, and Excel
Type a minimum of 45 WPM
Must be highly organized and able to follow-up. Utilization of Microsoft Outlook calendar, or other task-tracking programs
Detail-oriented. Attention to detail and accuracy
Able to multi-task and prioritize work
Able to work independently and manage your own workflow in order to complete tasks and meet deadlines
Must enjoy talking on the phone with clients (an outgoing people person)
Excellent verbal and written communication skills (including great grammar and proofreading)
Possess strong critical thinking skills
Have a sincere interest in learning new things, and expanding your knowledge, abilities, and awareness
Be able to own up to mistakes/take responsibility (If you're a person who can't do this, this position isn't for you)
QuickBooks experience preferred but not necessary
Probably best if you're within an easy commute of the Canoga Park area since this is an in-person position.
IMPORTANT: Please share a little about yourself and why you think this position may be a good fit for you. You don't need to write a formal cover letter, but please write a short introduction.
WRITING AN INTRODUCTION IS REQUIRED TO BE CONSIDERED FOR THE POSITION. IF YOU WRITE AN INTRODUCTION, YOUR RESUME WILL BE REVIEWED.
Before being hired:
Must provide references
Must pass a background check
We know the job search process is time and energy consuming and can be stressful. We appreciate your interest and your time.
Thank you.