Job Title:
Accounting Assistant – AP/AR
Location:
Burbank, CA
Pay Range: $25-$28
About Us:
We are a manufacturing company
Position Summary:
We are seeking a detail-oriented Accounting Assistant to support both Accounts Receivable (AR) and Accounts Payable (AP) functions across several affiliated companies. This role requires strong organizational skills, the ability to keep entity records distinct, and excellent communication with vendors, customers, and internal teams.
Key Responsibilities:
Accounts Receivable (AR)
Prepare and issue customer invoices for multiple legal entities
Process and apply incoming payments accurately to the correct entity
Maintain separate AR ledgers and customer account records by entity
Monitor aging reports and follow up on outstanding balances per entity
Reconcile AR subledgers to each company’s general ledger monthly
Support month-end closing, including intercompany reconciliations and reporting
Research and resolve billing discrepancies or payment application issues
Maintain orderly filing systems for accounting and administrative records
Assist with revenue recognition and accruals as needed
Accounts Payable (AP)
Review, code, and enter vendor bills for multiple entities
Ensure timely and accurate payment of vendor invoices by due dates
Maintain vendor files and respond to inquiries regarding payment status
Reconcile AP subledgers to the general ledger monthly
Assist in preparing 1099s and year-end reporting
Support expense tracking, purchase order matching, and approvals process
Assist in managing company credit card expenses and staff reimbursements
Qualifications:
High school diploma or equivalent (Associate’s or Bachelor’s in Accounting or related field preferred)
Experience in QuickBooks
2+ years of experience in AR and/or AP, preferably in a multi-entity environment
Experience supporting month-end close is a plus
Excellent attention to detail and problem-solving skills
Strong written and verbal communication
Benefits:
Paid vacation, sick time, medical insurance, dental insurance, vision insurance, and 401(k)
Work Schedule:
Full time, On-site
Monday to Friday, 8:30 AM to 5:00 PM