Description About the Position:We are seeking a detail-oriented and organized Part-Time Administrative Assistant to support our financial team. In this role, you will provide essential administrative support, ensuring smooth daily operations and contributing to a productive and client-centered environment. This position offers flexible hours, making it ideal for someone looking to balance work with other commitments while gaining experience in a reputable financial firm.Responsibilities:
Office Administration: Manage phone calls, emails, and visitor inquiries professionally, directing them as needed and ensuring a positive experience for all clients.
Document Preparation & Filing: Assist with preparing, organizing, and filing financial documents, reports, and client records in compliance with firm policies and confidentiality standards.
Scheduling Support: Coordinate meetings, appointments, and conference calls, helping to maintain an organized calendar for team members.
Data Entry & Record Management: Maintain accurate and up-to-date records, including data entry into client management systems and ensuring data integrity.
Supplies & Office Management: Monitor and order office supplies as needed, keeping common areas tidy and organized.
Support Team Projects: Provide support on ad-hoc projects and tasks, including assisting with client mailings, assembling materials, and conducting basic research.
Requirements
Qualifications:
Administrative Experience: Previous experience in an administrative role preferred, with exposure to finance or professional services a plus.
Attention to Detail: Strong organizational skills with a focus on accuracy and efficiency in completing tasks.
Communication Skills: Excellent written and verbal communication skills, with a professional and friendly demeanor.
Tech Proficiency: Familiarity with Microsoft Office Suite (Word, Excel, Outlook) and comfort using office technology.
Discretion and Confidentiality: Demonstrated ability to handle sensitive information with integrity and professionalism.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .