We are seeking an office assistant to join our fast-growing Cold Storage Facility. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships.
About Our Workplace: We run a cold storage facility in Reedley, CA. We have several divisions including office work, a production team and truck drivers. Our office staff is only 3-4 people including our General Manager. We handle various freight accounts, one of which is produced on site.
About the position: We are looking for someone to work in the office alongside our AGM and GM. You would be processing day-to-day paperwork such as production picks and closing out orders. You would also keep track of inventory and assist in researching any issues that arise throughout the inbound/outbound process. There would be emailing and communicating back and forth with customers on a daily basis. In addition, you would be maintaining office supplies and filing paperwork. Ideally, we would be looking for someone with a background in transportation administration. Any knowledge of Extensiv/3PL Warehouse Manager is a huge plus!
Job Responsibilities:
Provides administrative support to customers and employees
Maintains physical and digital filing systems
Answers phone calls and directs callers to appropriate personnel
Responds to emails and other digital queries and correspondence
Inputs and updates information in Extensiv/3PL warehouse database
Coordinates inbounding deliveries of product with warehouse staff
Greets delivery drivers and completes their paperwork correctly
Operates and maintains office equipment, including printers, copiers and label makers
Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office
supplies are always on hand
Researches as requested and compiles and summarizes information
Works closely with other administrative staff and supports other colleagues as needed
Ensures that deadlines are met and adapts to changing priorities
Presents a positive and professional image for the organization