Description Our client is a high-growth SaaS company offering state-of-the-art software solutions to clients around the world. They are seeking an experienced Accounts Payable Specialist on a temp-to-hire basis. Key ResponsibilitiesInvoice Processing:
Review, validate, and enter supplier/vendor invoices in the accounting system promptly and accurately.
Match invoices with purchase orders and/or receiving documents to ensure correct billing and cost allocation.
Payment Management:
Schedule and process payments (checks, ACH, wire transfers) in a timely manner to avoid late fees and maintain vendor relationships.
Maintain accurate records of payment transactions and support documentation.
Vendor Relations:
Serve as the primary point of contact for vendor inquiries regarding payment status, discrepancies, and other A/P issues.
Negotiate payment terms as needed and work closely with vendors to maintain positive partnerships.
Expense Reporting & Reconciliation:
Review employee expense reports for compliance with company policies; ensure proper approvals and coding.
Reconcile vendor statements and research/resolve any outstanding balances or disputes.
Month-End Close Assistance:
Collaborate with the accounting team to ensure accurate and timely month-end close activities.
Prepare and review A/P aging reports; analyze variances and explain fluctuations in payables balances.
Process Improvement:
Identify and recommend enhancements to current A/P procedures; implement best practices to optimize efficiency, accuracy, and compliance.
Support system implementations or upgrades related to the A/P function.
Requirements
Technical Skills:
Proficiency with accounting software (e.g., NetSuite, QuickBooks, or similar).
Familiarity with SaaS-based expense management tools or ERP systems is a plus.
Solid Excel skills (pivot tables, VLOOKUP, basic formulas).
Soft Skills:
Strong attention to detail and organizational skills to handle high invoice volumes and multiple deadlines.
Effective communication and interpersonal skills to interact with vendors, internal stakeholders, and team members.
Self-driven and proactive approach to identifying and resolving issues.
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