Job DescriptionJob SummaryResponsible for administrative, clerical, and office activities that support volunteer programs. Performs a broad range of duties to support the facilitation of administrative workflow within the department. Supports multiple volunteer programs, staff members, and volunteers.Primary Duties & Responsibilities
Participates in administrative workflow, e.g., scheduling interviews and appointments, processing applications
Staffs the front office, e.g., greeting, pointing the way, processing badges and uniforms
Performs task-based roles, supporting the director, assoc. director, program administrators
Engages in correspondence, calls, emails, data processing, supply orders, and badging
Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department.
Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.
Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.
Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and volunteer workforce and program planning and/or other department reports. May prepare summary of information or data.
Distributes and disseminates information within the department and/or unit.
Orders supplies and arranges for equipment maintenance.
Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.
Establishes and maintains an internal filing system.
May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or UKG timecard editor within the department and or unit.
QualificationsEducationHS Diploma/GED RequiredExperienceMinimum of 2 years administrative or office experience requiredProficient use of Microsoft Office SuiteVery strong interpersonal skillsKeen attention to detailReq ID : 4065Working Title : International Health Senior Administrative AssistantDepartment : International HealthBusiness Entity : Cedars-Sinai Medical CenterJob Category : AdministrativeJob Specialty : AdministrativeOvertime Status : NONEXEMPTPrimary Shift : DayShift Duration : 8 hourBase Pay : $25.55 - $38.33Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.