Job Title: Administrative Assistant
Location: Phoenix, AZ 85041
Job Type: Full-Time | M-F | IN-PERSON
Are you a motivated and detail-oriented professional looking to join a dynamic, growing company? Modular Solutions, Ltd. is seeking a dedicated Administrative Assistant to play a key role in supporting our operations and contributing to our mission of delivering exceptional service to our clients.
This is a fantastic opportunity to become part of a supportive team in a fast-paced environment where your work truly makes a difference.
About the Role:
As our Administrative Assistant, you’ll work closely with production managers and internal departments to ensure smooth and efficient daily operations. Your strong communication skills, professionalism, and ability to manage multiple responsibilities will be essential in this critical support role.
The ideal candidate MUST BE BILINGUAL in English and Spanish, with the ability to read, write, and speak both languages fluently. We’re looking for someone who is organized, proactive, and reliable — someone who thrives in a collaborative office environment and is eager to contribute to a positive team culture. Strong communication skills are essential for this role, and the candidate should be comfortable with public speaking.
If you’re a self-starter with strong communication skills and a passion for supporting others, we’d love to hear from you!
What You’ll Be Doing (but not limited to):
Greet visitors and answer incoming phone calls professionally
Schedule appointments, meetings, and maintain staff calendars
Draft, proofread, and manage written communications such as emails, reports, memos, and invoices
Assist with timesheets
Monitor employee attendance and ensure accurate sign-in and sign-out compliance
Assist in coordinating meetings, maintain accurate documentation of production meetings, and monitor outstanding action items to ensure timely follow-up
Maintain accurate digital and physical filing systems
Monitor and respond to company emails promptly
Act as a liaison between managers and staff to help ensure tasks are progressing as planned
Track office inventory and reorder supplies as needed
Perform general office duties and provide additional administrative support as requested
Navigate the production area following OSHA PPE guidelines to complete task-related activities
Screen and review applications for the Production Department
o Follow up with applicants as needed
o Notify candidates who are not selected
o Schedule interviews with qualified applicants
o Provide application status updates to candidates upon inquiry
Important Notes
This position may require a significant amount of walking throughout the day. The factory is approximately half a mile long and includes outdoor areas. Daily use of staircases is also required. Applicants should be prepared to work in a variety of weather conditions, especially in high heat during summer months. Proper hydration, appropriate clothing, and heat safety awareness are essential.
Please note that start times for this position vary seasonally, as we adjust our schedule to align with daylight hours. For example:
Summer: 5:00 AM – 1:30 PM
Fall: 6:00 AM – 2:30 PM
Winter: 7:00 AM – 3:30 PM
This schedule is designed to optimize productivity and safety.
What We’re Looking For:
Proven experience in an administrative or office support role
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Access)
Excellent written and verbal communication skills
Strong attention to detail and organizational abilities
Ability to handle sensitive information with discretion
Familiarity with standard office equipment (copiers, scanners, phone systems)
Positive attitude and ability to work well with others
Physically able to lift up to 35 lbs. and perform occasional bending, kneeling, or crouching
Valid driver’s license and reliable transportation
High School Diploma
Commitment to OSHA safety standards and workplace safety
Must be bilingual (English and Spanish)
Why You'll Love Working With Us:
Competitive compensation, based on experience
Supportive and collaborative team culture
Shared-cost health insurance
Paid Time Off (PTO) and vacation (eligibility after one year)
Opportunities for growth and professional development
We kindly ask that only candidates who meet all specified qualifications apply, as this role requires a specific set of skills and experience. Thank you.
How to Apply:
Please submit your resume (Word or PDF format), along with a brief cover letter highlighting why you’re a great fit for this role.
We can’t wait to hear from you!
Learn more about us at www.modularsolutionsltd.com