Manufacturing company is hiring a front desk / receptionist.
Key Responsibilities:
Greeting and Directing Visitors: Providing a welcoming and professional first impression for the company.
Answering and Routing Phone Calls: Managing incoming calls, taking messages, and transferring calls to the appropriate personnel.
Scheduling Appointments: Coordinating meetings, managing calendars, and ensuring efficient scheduling of appointments.
Managing Correspondence: Handling incoming and outgoing mail, faxes, and other correspondence.
Maintaining Office Supplies: Ensuring adequate stock of office supplies and ordering replacements as needed.
Providing General Administrative Support: Assisting with data entry, filing, and other clerical tasks as required.
Maintaining Reception Area: Keeping the reception area clean, organized, and presentable.
Essential Skills:
Excellent Communication Skills: Clear and effective verbal and written communication is essential for interacting with visitors, callers, and colleagues.
Strong Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and maintain organized records.
Customer Service Orientation: Providing a positive and helpful experience for all visitors and callers.
Proficiency in Office Software: Familiarity with Microsoft Office Suite (Word, Excel, Outlook) and other office equipment.
Professional Demeanor: Maintaining a professional appearance and positive attitude.
Multitasking Abilities: Effectively handling multiple tasks and responsibilities simultaneously.
Problem-Solving Skills: Addressing visitor inquiries and resolving issues efficiently.
Attention to Detail: Ensuring accuracy in all tasks, from data entry to scheduling appointments.