Job Details

ID #7517828
Estado Alaska
Ciudad Kenai peninsula
Full-time
Salario USD TBD TBD
Fuente Kenaitze Indian Tribe
Showed 2020-12-30
Fecha 2020-12-30
Fecha tope 2021-02-28
Categoría Etcétera
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Administrative Assistant - Tribal Administration

Alaska, Kenai peninsula, 99611 Kenai peninsula USA

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Title: Administrative Assistant- Tribal AdministrationEmployment Status: Full TimeDept/Program/ Division: Executive OfficeReports to: Executive Assistant - Tribal AdministrationFLSA Status: Non-Exempt Schedule: 40 Hours/52 WeeksSupervises: N/APreference:TERO Ordinance 2017-01, P.L. 93-638 iJob Summary:The Executive Office Administrative Assistant provides administrative support to the Executive Assistant to Tribal Administration and assisting in providing support to the Executive Director of Tribal Administration and the Executive Office as a whole. The Administrative Assistant shall route phone calls and mail to appropriate Department Director, make travel arrangements, drafting meeting minutes, filing, calendaring, ordering of supplies, and distribution of time sensitive and confidential information on an as needed basis.Essential Functions: Field phone calls and route as appropriate, and open, date stamp, review, and prioritize all of the Executive Office mail and requests for signaturAssist in making travel arrangements, complete Travel Authorization forms and complete trip reports for the Executive Office as directed by the Executive Assistant to Tribal AdministrationShall assist in drafting accurate minutes for Tribal Council meetings and Council Committees and Commissions as directedShall maintain and update an Excel spreadsheet of Motions and Directives for the Executive Director of Tribal AdministrationShall take Council kitchen inventory and order supplies on a weekly or as needed basisFile all documents, hard copy and electronic, appropriately and in chronological orderTake inventory of office supplies and order as needed, and inventory of gift closet items and maintain spreadsheetEnter monthly receipts for Tribal Administration Purchase Card into ReqLogicAssist with arranging site visits, including travel arrangements and hotel accommodations, catering, and meeting set up with the Executive Assistant to Tribal AdministrationAssist with document management for Executive Director of Tribal Administration's signature, then route as neededIt is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department and/or the Kenaitze Indian Tribe's objectives.Working Conditions: Lifting RequirementsLight work: Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work.Physical Requirements Stand or Sit (Stationary position)Walk (Move, Traverse)Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position)Climb (stairs/ladders) or balance (Ascend/Descend, Work atop, Traverse)Stoop, kneel, crouch or crawl (Position self (to), Move)Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information)See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess)Pushing or PullingRepetitive MotionOSHA CategoriesCategory III Normal routine involves no exposure to blood, body fluid or tissue and as part of their employment, incumbents are not called upon to perform or assist in emergency care or first aidTravel LocalIn-StateQualifications: EducationAssociates Degree or a combination of education and experience may be substituted fordegree.ExperienceTwo (2) years of administrative assistant or high level office support, or legal experience.License/CertificationMust have a valid Alaska Driver's License or obtain within 90 days of employment and remain insurable under the Tribe's policy to conduct Tribal Business.Must be a Notary Public for the State of Alaska or m

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