As a non-profit institution, APU aims to offer highly competitive compensation when considered wholistically, combining a positive work experience with a generous benefit package and fair salary compensation.
In living this philosophy, APU engages in evaluation and purposeful investments in:
Quality of work environment
Meaningful work, feedback, and valued contribution
Monetary compensation for time and effort
Benefits that add to quality of life
The right-fit employee for APU is someone who shares the APU values and mission, someone who desires to be part of a small team and work interdependently, someone who works hard but also values time off and a work-life balance, and someone who is looking for a meaningful work experience.
Support Auxiliary Services Conferencing and Events for all aspects of those services on APU’s campus to maximize the use of APU’s facilities while not in use for academic purposes.
Oversee the campus store and the mailroom operations in all aspects of daily needs. Work autonomously to develop existing and new relationships with vendors to reduce expenses and/or increase revenue opportunities.
REPRESENTATIVE DUTIES
Coordinates and supervises student work force
Assists with and anticipates Renters’ needs and internal event needs
Serves as house manager for all events
Coordinator of the E.R. Brown Auditorium event usage.
Supervises and performs room transitions between CHAP sessions Anticipates needs and stays in communication with other personnel involved with that program
Maintains an inventory and restocks expendable supplies for campus-housed and/or overnight guests
Clerical work in file keeping and document storage
Works with Director of Auxiliary Services to coordinate with various University departments to fulfill event requirements and/or requested services including reserving rooms, determining catering needs, preparing conference materials, tracking various expenditures and revenues, collecting fees and maintaining necessary records
Maintains inventory of campus equipment used for Conferencing
Attends major events to facilitate operations and respond to emergencies
Schedule facilities and services for University and outside organizations events.
Assist in maintaining facility use calendar, reserve appropriate space with academic and student priority consideration
Integrate facility use calendar with event planning and rental software(s)
Weekend work will include performing cleanup and maintenance of all Conference Halls
Supervises campus store and mailroom staff
Tracks and monitors budgets for the campus store and mailroom
KNOWLEDGE and SKILLS
Knowledge of safe work practices
Knowledge of scheduling
Knowledge of theatre systems and practices
Knowledge in using audio-visual technology
Knowledge in basic computer technology.
Skills in public relations and handling complaints with tact and professionalism.
Skill In coordinating several events simultaneously
Skill in effectively supervisory skills, including the ability to train employees.
Skill in working effectively with little supervision.
Skill in organization.
Skill in actively solving problems and creating solutions while completing daily tasks.
Skill in both verbal and written communication.
Skill in attention to detail.
Skill in working with Microsoft Office suite.
MINIMUM EXPERIENCE QUALIFICATION
Non-Supervisory: Two (2) years of procurement/purchasing experience AND two (2) years of experience in event management.
MINIMUM CERTIFICATION QUALIFICATION
Serve-Safe manager certification required. TAP card required.
ADDITIONAL REQUIREMENTS
Required to maintain a flexible work schedule to coordinate, lead and assist with after-hours and weekend events.
MINIMUM PHYSICAL REQUIREMENTS
The following demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. The position is required to stand for long periods throughout the day; walk; sit, reach with hands and arms; climb stairs; balance, or kneel. The employee must be able to lift and/or move up to 50 pounds on a regular basis.
Apply online:https://www.alaskapacific.edu/career/assistant-director-of-auxiliary-services/