SSVF TFA Specialist

Each day at Volunteers of America, we strive to exemplify our foundational pillar of Servant Leadership and Cultural Values of Communication, Compassion, Integrity, Respect and Excellence. VOA is a faith-based, non-profit organization dedicated to helping individuals, families and communities reach their full spiritual, emotional and physical potential and well-being through a vast array of human services that target the elderly, at risk youth, those striving to overcome substance abuse, those transitioning from correctional centers, veterans, homelessness and more.

Summary/Objective

The Supportive Services for Veterans Families (SSVF) Temporary Financial Assistance (TFA) Specialist is responsible for working within the Financial Services department to perform various clerical duties associated with the payment and reconciliation of SSVF Grant - client assistance dollars (TFA - Temporary Financial Assistance) to benefit eligible Veterans and families. This position works closely with grant service coordinators, program directors, other program personnel, and the Finance team to ensure appropriate distribution of grant dollars in compliance with the SSVF grant program guide, various audit requirements, and VOANR financial policies. This position carries out responsibilities in the following functional areas: accounting, accounts payable processing, compliance, software system utilization.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Works with the Directors of SSVF and Service Coordinators to ensure timely processing of client assistance check requests.
• Coordinate check requests and distribute payments for all SSVF client assistance payments.
• Reconcile monthly SSVF client assistance payment activity to the general ledger in conformity with grant reporting requirements.
• Ensure all client assistance payments conform to grant stipulations and that all required authorizations are secured.
• Coordinates payment requests for other grant disbursement requirements using appropriate protocol.
• Code check requests in accordance with standard accounting principles and VOANR internal control requirements.
• Maintain and reconciling travel and mileage logs for grant reimbursement and audit purposes.
• Acting as a resource to the SSVF program Division Director, Director, and Service Coordinators.
• Maintaining filing and storage systems for grant records while adhering to audit and record retention requirements.
• Performing accounting and clerical functions in conformity with all GAAP ( Generally accepted accounting practices ) and regulatory requirements.
• Ensuring grant accounting records are accurate and maintained according to grant and organizational protocol.
• Ensuring that all grant reporting requirements are met in accordance with grant stipulations and VOANR internal policy.
• Completing and submitting grant reports to appropriate agencies while adhering to proper accounting requirements.
• Working with the Director of Finance and audit firms during various audits.
• Contributing to the Financial Services team by lending assistance as needed and cross training in other aspects of the department to ensure outstanding service.

Competencies

• Outstanding organizational ability and aptitude for processing details
• Knowledge of standard accounting practices and internal control requirements
• Ability to be discrete and maintain the confidentiality of information
• Strong computer skills in programs such as Microsoft Office, Excel, and accounting software
• Effective communicator, both oral and written
• Ability to work independently and as part of a team
• Ability to work with tight deadlines and under pressure
• Ability to interact with people of various social, cultural, economic and educational backgrounds
• Ability to travel as required for work purposes
• Ability to develop and maintain professional working relationships

Supervisory Responsibility

This position has no direct supervisory responsibilities but does serve as a coach and mentor for other positions in the organization.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers, and smartphones.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.

While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are generally Monday through Friday, 8:00 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.

Travel

Little to no travel is expected for this position.

Required Education, Experience or Eligibility Qualifications

• A high school diploma or GED in conjunction with other educational coursework and work experience which will allow the incumbent to be highly effective in meeting the essential job functions and various other demands of the position.

Preferred Education and Experience

• Associates degree in accounting or related field.
• Five to eight years of clerical and accounting experience.

EEO Statement

VOA is an Equal Opportunity Employer (EEO) and complies with the Americans with Disabilities Act (ADA) and the Americans with Disabilities Amendments Act (ADAAA).