Part-Time Administrative Assistant

Job Summary:

This position is responsible for the reception and front office phone duties, and provides clerical and administrative support for the organization.

Essential Duties and Responsibilities and Expectations:

• First Point of contact by phone and for walk-in and call-in clients; manage phone lines, check messages at regular intervals.

• Maintain Reception area (coffee, newspaper, etc.)
• Sort, date stamp and distribute all mail, process outgoing mail at the end of the day. Manage incoming and outgoing mail/shipping preparation and handling.

• Repair Orders: Prepare vehicle and/or equipment repair orders, scan and file, send copy to Safety Manager
• Enter Work Order and Job Numbers into Google Drive and set up same in Aptora
• Maintain Work Order and Job Books
• Enter Employee Time Cards into Aptora Weekly
• Schedule Employee DOT physicals, travel arrangements and housing as needed
• Order office supplies as needed, review purchases/invoices

• Check and route all FAX server messages
• Supports departments with various projects throughout the year as time and resources allow
• Various and Additional duties as assigned

Minimum Qualifications (Experience/Education):

The employee must have a strong working knowledge of Microsoft Office applications including: Excel, PowerPoint, Word. The employee must have a minimum of 2 years experience in a support role; preferably in an administrative assistant role with reception duties, and additional education related to office operation and clerical support. A minimum typing speed of 45 WPM or better is required as well as an understanding of office equipment and computer operations as well as troubleshooting capabilities.

Competencies or Knowledge, Skills and Abilities (KSA s):

Ability to learn and answer general Agri Industries business questions, or re-direct appropriately. Must be detail oriented, organized, and capable of multitasking, managing several projects at one time, excellent customer service and interpersonal skills, ability to adapt, take direction, and learn new systems and processes as needed. Committed to client satisfaction with a high regard for others and completing tasks on time. Must be proficient in administrative assistant and reception duties listed above and demonstrate skills and abilities to perform such duties.

Physical Demands & Working Conditions:

The physical demand described here are representative of those that must be met by an employee in order to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Daily duties of this job will involve prolonged periods of sitting with reasonable amounts of standing, lifting, driving, public interaction, and computer use. Such activities will require sufficient manual dexterity, vision, mobility, clarity of speech, and hearing to effectively perform the duties and responsibilities of this position.