Vacancy caducado!
There is one opening for an Office Specialist (Jury Specific) with the Yakima County Clerks Office. The Office Specialist is responsible for jury management pursuant to state law, court rules and guidelines and for the coordination, professional and cordial communication and dissemination of information to many different entities either by speech or written communication.
This position requires a typing test with a minimum of 35 net words per minute, to be taken at the Yakima County Human Resources Department, 128 North 2nd Street, Room B27. Tests are administered on a first come, first serve basis and must be completed by 3:30 pm on the closing date of the posting.
Candidates selected for an interview will be required to complete skills tests in alphabetizing, data entry, Microsoft Office Word, Excel & Outlook, creation of a spreadsheet and e-mail.
Education and Experience: High School Diploma (or G.E.D.) and three (3) years of general office/legal clerical/administrative experience or any combination of experience or training which provides the knowledge, skills and abilities sufficient to successfully perform the essential duties of the job.
Responsibilities: Annually perform the annual data load which consists of preparing and obtaining signed court orders, communication and coordination with the jury software vendor, local Technical Services Department and co-workers; Prepare and disseminate the new yearly calendar with all the Jury Terms highlighted; Update Jury Terms in jury software for new year; Update Jury Sessions and mileage rates in jury software; Provides input for assessment or reassessment as issues related to compliance are identified, as well as needed updates to forms or procedures; Electronically summons prospective jurors. Compile electronic files for archival of each of the recurring summoning processes; Prepares duplicate forms for lost summons, receives and organizes documents and electronic files from the summoning process for archival purposes; Electronically prepare, disseminate and archive various reports and completed trial jury lists; Provides case management functions for juror appearances related to jury trials; Electronically process daily attendance record of jurors in jury software and Excel software; Records nightly outgoing phone message to include: juror reporting instructions/times/locations/safety reminders; Ensures the legal eligibility for jury service of individuals summoned, in accordance with State Laws. Ensures documentation is received which supports excusal from, or rescheduling of, jury service based on established local court policies; Makes personal inquiries either by phone, in person or by mail, as to prospective juror qualifications, requests for excusal or rescheduling; verifies civil rights status through criminal history; inquire about non-answered required questions related to juror qualifications; Processes requests for excusal or rescheduling; Verifies round trip mileage, performs accurate typing for data entry of mileages, address and name corrections; Professionally and cordially communicates the findings to the Court(s) and prospective jurors informing them of their request status, role and responsibilities; Performs discretionary decisions to eliminate jurors based on review and interpretation of recommended judicial guidelines; Maintains, organizes and provides day-to-day liaison functions on behalf of County Clerk, Courts and jurors in compliance with Washington State Law; Physically performs in-person juror check-in at various courtroom locations, accounts for attendance and conducts public oration of first day welcome / juror video summary to groups ranging in size from 30-150 people; Electronically assigns prospective jurors to specific cases or Court levels; Generate by printing, Case Reports: Juror Alphabetical List, Juror Random List, Case Cover Sheet, and financial Case Reimbursement Sheet; Daily updates jury software with juror activity, case assignment(s) and case status; Electronically ends juror service. Electronically re-populates software files for beginning service dates/terms; Communicate professionally, cordially and with tack to relay information and instructions to prospective jurors of what to anticipate, appropriate behavior and/or general instructions/guidelines; Multiple times a month, updates jury software for terms and juror payroll purposes; Process Jury Payroll Bi-monthly and disseminate electronic copies to other departments; Processing incoming responses to Jury Summons to include electronic data entry of: round trip mileage, phone numbers, name changes, service assignments; Organize and process in accordance with the established work-flow: returned Jury Summons and any attachments which may include sensitive personal data; Prepare additional Juror Notices (post cards) seeing additional information or notifying of jury duty status; Ensure accuracy of attendance by comparing to In-Court Clerks count and print daily financial case reimbursement sheets for each day Jurors are reporting in; Shred outdated records pursuant to archival standards set by the State; Performs other duties as assigned
Required:
Working knowledge and demonstrated ability to efficiently use MS Word, MS Excel, MS Outlook, MapQuest or GoogleMaps.
Ability to alphabetize items.
Customer service skills.
Professional appearance and conduct.
Ability to speak in public to groups ranging from 30 to 150 people.
Ability to maintain high degree of confidentiality.
Valid Driver's License
Employment offers are contingent upon successful completion of a background investigation.
Note: This is a Teamsters-Clerk Clerical Contract Bargaining Unit position.
Preferred:
Experience with electronic filing, preparation and routing of records using PDF and email softwares.
Manual processing of court records related to jury service.
Training should be in a professional office setting which includes one year of working with the public and which demonstrates coordination of a business program or goal with multiple partners/parties.
Working knowledge and demonstrated ability to use Jury Plus/Next Gen software.
One year of prior court related experience
To Apply: For more information and to apply, visit our website at https://careers-yakima.icims.com. Only applications submitted online will be accepted. The position closes at 11:59 pm on Friday, May 31st, 2019. For assistance, contact the Yakima County Human Resources Department at (509) 574-2210 or [email protected]. EOE/M/F/Vet/Disability.
Vacancy caducado!