Vacancy caducado!
Essential Duties and Responsibilities:
The ideal candidate will be a competent person who knows how to be in control with abilities to prioritize while working with little supervision. Ensures the smooth efficient running of our company's office while contributes to driving sustainable growth. Technically-astute fast-learner with excellent, practical common-sense decision-making skills. Position requires a high degree of attention to detail and accuracy, as well as ability to complete work timely and efficiently, excellent people skills and ability to interact in a professional, friendly, and courteous manner are necessary. This position will report to owner/operator.
The purpose of the Office Manager is to support the company operations by maintain office systems and supervising staff. Duties and responsibilities include:
Maintain office services by organizing office operations and procedures.
Conduct internal audits and self-audits of all business functions to ensure compliance with Bayview Electrics operating procedures.
Design and implement office procedures by establishing standard and procedures, measuring results against standards, and making necessary adjustments.
Contributes to team effort by assisting in completing tasks and following up on results.
Maintains office staff by orienting and training new employees.
Maintains office staff job results by coaching, counseling, and disciplining.
Answer telephones
Ordering and maintaining office supplies and safety equipment
Scheduling and creating agenda for weekly meetings.
Assisting Project Managers and Operations as needed
Bookkeeping General Ledger, Cash Receipts, Cash Disbursements, Adjusting Entries, Financial Statements, Trial Balance , Bank Reconciliations
Track expenses, budget, taxes, cash flow, receipts and other financial dealings
Accounts Payable and input into Dexter Chaney
Job Costing for Current Projects Labor, Material, Equipment
AIA Billings and Accounts Receivables
In-House Payroll processing on a weekly basis, Weekly Payroll Taxes
Prepare monthly Workmans Compensation, Union Benefits and Quarterly Tax Reports
Annual Audits of Workers Comp & General Liability Insurance
Benefit Management
Order Materials and Schedule Deliveries for ongoing Projects
General office duties
Manage and respond to the office email
Ensure all project payments are collected on time.
Ensure all project documentation is complete and in full compliance with regulations.
Budget monitoring and lien releases
Education and/or Work Experience Requirements:
A high school diploma or GED
2 years of minimum experience as an office manager / Executive assistance
Knowledge of general construction or electrical field preferred
Must have effective and strong verbal and written communication skills
Ability to understand company operations, organization procedures and personnel
Proficient computer skills. Microsoft Office Suite and Dexter Chaney a plus.
Ability to multitask and work on several different projects, effectively prioritizing.
Detail oriented and excellent organization skills
Ability to manage time in a quick paced environment
Must be a self-starter, team player, and highly motivated.
Commitment to quality and continuous improvement.
Strong problem-solving, conceptual thinking, planning and analytical skills.
Physical Requirements:
Maintain a clean, neat, and professional appearance
Regularly required to sit, walk and stand
Must be able to lift and carry up to 50 lbs.
Ability to maintain regular punctual attendance
Ability to safely and successfully perform essential job functions
Vacancy caducado!