Office Assistant

DetailsOpen Date 10/07/2019Requisition Number PRN10006NJob Title Office AssistantWorking Title Office AssistantJob Grade BFLSA Code NonexemptPatient Sensitive Job Code?Type Non Benefited Staff / StudentTemporary? NoStandard Hours per Week M-F, 20 hours a weekFull Time or Part Time? Part TimeShift VariableWork Schedule SummaryMonday through Friday variable, sometime between 8:00am-5:30pm. Afternoon availability preferred.Is this a work study job? NoVP Area PresidentDepartment 00429 - University Print & Mail Srvs.Location CampusCity Salt Lake City, UTType of Recruitment External PostingPay Rate Range $9.62 to $12.00 DOEClose Date 11/07/2019Job SummaryGreets and assists visitors in person or over the telephone. Provides general office support.Responsibilities1. Receives, greets and directs visitors to appropriate person or office.2. Answers telephones, providing assistance and directing customers to the correct person or office.3. Processes and distributes mail.4. Creates and maintains files.5. Schedules appointments and arranges for meetings.6. Answers questions about the organization and associated activities.7. Assists with word processing, data entry and internet searches.8. Maintains office equipment; arranges for service calls as needed.This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.Minimum QualificationsHigh school diploma or equivalency required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.PreferencesMust be able to handle fast paced environment dictated by deadlines. Must be able to multi-task and have good organization skills. Printing background preferred.Special Instructions SummaryAdditional InformationThe University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to applicants, consistent with University policy and Utah state law. To inquire about this posting, email: “[email protected]” or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/ TDD ), email: “[email protected]” .The University is a participating employer with Utah Retirement Systems (“URS”). Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.The University is a participating employer with Utah Retirement Systems (“URS”). Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.