Payroll Manager

Job Description

Under the supervision of the Accounting Director and working closely with the Human Resources department, this position is responsible for processing both weekly and bi-weekly payrolls utilizing 3rd party payroll processor. Key responsibilities of this position surround handling a large volume of highly sensitive payroll information as well as providing payroll services, support and education to all employees. This position will also handle all payroll related accounting duties.

1. Manage all aspects of weekly and bi-weekly payroll including processing payroll for over 900 exempt and non-exempt employees.

2. Act as the primary liaison with 3rd party payroll processor and employees for payroll communication, updates, issues, and questions.

3. Process off cycle and manual checks for terminations, resignations, and voids in accordance with pay laws.

4. Handle various payroll adjustments, including garnishments, PTO, vacation and sick pay, and bonuses.

5. Ensure accurate local, state and Federal tax withholdings for employees, set up or close local/state tax accounts as needed for multiple states.

6. Assist accounting team with reconciling payroll accounts and ensuring integrity in file transfers from payroll system to general ledger.

7. Develop procedures for payroll processing, document the procedures and develop internal controls to ensure the procedures are being followed.

8. Support all internal and external audits related to payroll.

9. Review and process all requests for verification for employment.

10. Maintain in-depth knowledge of legal requirements related to day-to-day management of employees, reducing legal risks and ensuring regulatory compliance.

11. Interact closely with the Human Resources team to complete necessary steps required for payroll processing.

12. Perform other duties as assigned.

Qualifications

BS in Accounting/Finance or related field

5+ years of high-volume payroll experience for multiple states required

Proficient level of Excel, Outlook, PowerPoint and knowledge of large payroll processing systems and experience with HRIS system

FPC (Fundamental Payroll Certification) or CPP (certified payroll professional) preferred

Additional Information

1. Strong analytical and problem-solving skills with the ability to analyze data and explain variances.

2. Ability to multi-task in a fast-paced environment and act with a sense of urgency.

3. Demonstrate good judgement and confidentiality.

4. Excellent time management, follow-through and organizational skills

5. Advanced spreadsheet and data analysis skills.