Administrative Officer

Administrative OfficerDepartment of Veterans AffairsVeterans Affairs, Veterans Health AdministrationColumbia VA Health Care SystemOverview

##### Open & closing dates

10/21/2019 to 11/08/2019

##### Service

Competitive

##### Pay scale & grade

GS 9

##### Salary

$51,440 to $66,868 per year

##### Appointment type

Permanent

##### Work schedule

Full-TimeLocation1 vacancy in the following location:-Columbia, SC 1 vacancyRelocation expenses reimbursedNoTelework eligibleNo- DutiesSummaryThe Administrative Officer (AO) for Environmental Management Service

(EMS) at the Columbia VA Health Care System, Columbia, SC will

perform all aspects of administrative planning and support and

oversee the programs and services provided by EMS; Plans and

administers programs and functions for multi-faceted Service. The AO

will contact persons inside and outside the agency representatives

of vendors and consultants in a moderately unstructured setting.Learn more about this agencyResponsibilitiesThe incumbent will serve as the Environmental Management Service

Representative to Human Resources Management Service on all

personnel issues requiring a substantial practical knowledge of

Title 5 employee relations. The incumbent will manage the personnel

management program for the organization, performing or overseeing

the full range of human resources requirements. The incumbent will

perform the full range of personnel administration for the Service

with varied functions and activities. The incumbent must be

knowledgeable of budget formulation and execution principles. The

incumbent must be able to research trends and patterns to develop

new methods, criteria, or to propose new policies. The incumbent

must be knowledgeable in the administrative specialty to include:

budget development and execution, personnel and manpower management,

procurement processes, as well as, providing technical expertise in

the areas of customer assistance. The incumbent will plan and

administer programs and functions for multi-faceted Service.

Work Schedule: Monday -Friday, 8:00am -4:30pm. Tour of duty may

change based on agency needs.

Compressed/Flexible: Not available

Telework: Not available

Virtual: This is not a virtual position.

Position Description/PD#: Administrative Officer/544-01920-0

Relocation/Recruitment Incentives: Not authorized

Financial Disclosure Report: Not requiredTravel RequiredOccasional travel - May require occasional travel 20 percent.Supervisory statusNoPromotion Potential9

#### Job family (Series)

0341 Administrative Officer- RequirementsConditions of Employment

You must be a U.S. Citizen to apply for this job

Selective Service Registration is required for males born after

12/31/1959

You may be required to serve a probationary period

Subject to background/security investigation

Selected applicants will be required to complete an online

onboarding process

QualificationsTo qualify for this position, applicants must meet all requirements

by the closing date of this announcement, 11/08/2019.Title 38 and Hybrid Title 38 employees of the Columbia VA Health

Care System presently appointed under an Excepted Appointment

(appointed without time limit and have at least one (1) year of

continuous service) may apply for this vacancy in accordance with

the VA and OPM Interchange Agreement, reference VA Handbook 5005,

Part III, Appendix C.Time-In-Grade Requirement: Applicants who are current Federal

employees and have held a GS grade any time in the past 52 weeks

must also meet time-in-grade requirements by the closing date of

this announcement. For a GS-09 position you must have served 52

weeks at the GS-07. The grade may have been in any occupation, but

must have been held in the Federal service. An SF-50 that shows your

time-in-grade eligibility must be submitted with your application

materials. If the most recent SF-50 has an effective date within the

past year, it may not clearly demonstrate you possess one-year

time-in-grade, as required by the announcement. In this instance,

you must provide an additional SF-50 that clearly demonstrates

one-year time-in-grade.You may qualify based on your experience and/or education as

described below:

- Specialized Experience: You must have one year of

specialized experience equivalent to at least the next lower

grade GS-07 in the normal line of progression for the occupation

in the organization. Examples of Specialized experience

includes: Coordinating and monitoring the functions of

administrative services within an office; managing budget

activities; assisting with contracting functions and managing

procurement; assisting with human resources functions to include

recruitment, position classification, performance, training,

etc.; preparing letters, reports and presentations; retaining

procurement records and reconciliations; knowledge of all

hospital administrative principles, theories and practices.

OR,

- Education: Applicants may substitute education for the

required experience. To qualify based on education for this

grade level you must have a master's or equivalent graduate

degree or 2 full years of progressively higher level graduate

education leading to such a degree or LL.B. or J.D., if related.You will be rated on the following Competencies for this position:

- Budget Administration

- Change Management

- Communications

- Computer Skills

- Contract Administration

- Contract Formation

- Human Capital Management

- Labor Relations

- Quality AssuranceExperience refers to paid and unpaid experience, including volunteer

work done through National Service programs (e.g., Peace Corps,

AmeriCorps) and other organizations (e.g., professional;

philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and

skills and can provide valuable training and experience that

translates directly to paid employment. You will receive credit for

all qualifying experience, including volunteer experience.Note: A full year of work is considered to be 35-40 hours of

work per week. Part-time experience will be credited on the basis of

time actually spent in appropriate activities. Applicants wishing to

receive credit for such experience must indicate clearly the nature

of their duties and responsibilities in each position and the number

of hours a week spent in such employment.Physical Requirements: The work is primarily sedentary, although

some slight physical effort may be required.Work Environment: Work is typically performed in an adequately

lighted and climate controlled office. May require occasional travel

20 percent.For more information on these qualification standards, please visit

the United States Office of Personnel Management's website at

https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.EducationA transcript must be submitted with your application if you are

basing all or part of your qualifications on education.Note: Only education or degrees recognized by the U.S.

Department of Education from accredited colleges, universities,

schools, or institutions may be used to qualify for Federal

employment. You can verify your education here:

http://ope.ed.gov/accreditation/. If you are using foreign education

to meet qualification requirements, you must send a Certificate of

Foreign Equivalency with your transcript in order to receive credit

for that education. For further information, visit:

http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.Additional informationVA supports the use of telework as a way to help attract and retain

talented individuals in public service, increase worker

productivity, and better prepare the agency to operate during

emergencies. This position may be authorized for telework. Telework

eligibility will be discussed during the interview process.Receiving Service Credit or Earning Annual (Vacation) Leave:

Federal Employees earn annual leave at a rate (4, 6 or 8 hours per

pay period) which is based on the number of years they have served

as a Federal employee. VA may offer newly-appointed Federal

employee's credit for their job-related non-federal experience or

active duty uniformed military service. This credited service can be

used in determining the rate at which they earn annual leave. Such

credit must be requested and approved prior to the appointment date

and is not guaranteed.Placement Policy: The posting of this announcement does not

obligate management to fill a vacancy or vacancies by promotion. The

position may be filled by reassignment, change to lower grade,

transfer, appointment, or reinstatement. Management may use any one

or any combination of these methods to fill the position.It is the policy of the VA to not deny employment to those that have

faced financial hardships or periods of unemployment.This job opportunity announcement may be used to fill additional

vacancies.For more information on the "Who may apply" eligibility

requirements, please refer to the OHRM Status Candidates and Other

Candidate Definitions document.If you are unable to apply online view the following link for

information regarding an Alternate Application.How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the

qualifications above.IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE

WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.Narrative responses are not required at this time. If you are

referred for consideration, you may be asked to submit additional

job related information, which may include, but not limited to;

responses to the knowledge, skills and abilities; completion of a

work sample, and/or contact for an interview.Your resume and/or

supporting documentation will be verified. Please follow all

instructions carefully. Errors or omissions may affect your rating

or consideration for employment.Background checks and security clearanceSecurity clearanceOtherDrug test requiredNo- Required DocumentsTo apply for this position, you must provide a complete Application

Package which includes:

Resume (please ensure that you include the month and year for

each period of employment). If Federal employment, please

include the grade level of the position.

Copy of latest (non-award) SF-50, Notification of Personnel

Action, to document status as a current, permanent Columbia VA

Health Care employee. Applicants will be rated ineligible for

consideration if not submitted.

Copy of transcripts if using education as any part of

qualifications (unofficial is sufficient).

The following documents are accepted, and may be required if

applicable to your eligibility and/or qualifications for this

position. Please use this checklist to make sure you have included

other documents required for your application, such as a copy of

your transcript (if using education to qualify), SF-50's

(current/former Federal employees), documentation to support

Veterans Preference claims, or ICTAP/CTAP documentation (for

displaced Federal employees). You will not be contacted for

additional information.

- Cover Letter

- Resume

- SF-50/ Notification of Personnel Action

- TranscriptSF-50, Notification of Personnel Action (if applicable for Time in

Grade and/or Eligibility):

- Most recent SF-50 if you are a current or former Federal

employee

- An SF-50 showing your time-in-grade eligibility must be

submitted with your application materials. If the most recent

SF-50 has an effective date within the past year, it may not

clearly demonstrate you possess one-year time-in-grade, as

required by the announcement. In this instance, you must provide

an additional SF-50 that clearly demonstrates one-year

time-in-grade

- Award 50's do not provide sufficient information and will not be

accepted for the purpose of verifying time-in-grade.

- Examples of appropriate SF-50's include:

- Within grade increases at the highest grade held; or

- Promotions with an effective date more than one year old; or

- SF-50's at the highest grade held with an effective date

more than one year old.If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution

recognized by the U.S. Department of Education in order for it to be

credited towards qualifications. Therefore, provide only the

attendance and/or degrees from schools accredited by accrediting

institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this

vacancy announcement may result in an ineligible rating or may

affect the overall rating.- BenefitsA career with the U.S. Government provides employees with a

comprehensive benefits package. As a federal employee, you and your

family will have access to a range of benefits that are designed to

make your federal career very rewarding. Learn more about federal

benefits.Review our benefitsEligibility for benefits depends on the type of position you hold

and whether your position is full-time, part-time, or intermittent.

Contact the hiring agency for more information on the specific

benefits offered.- How to ApplyAll applicants are encouraged to apply online. To apply for this

position, you must complete the questionnaire and submit the

documentation specified in the Required Documents section below. The

complete application package must be submitted by 11:59 PM (ET) on

11/08/2019 to receive consideration. To preview the questionnaire

click https://apply.usastaffing.gov/ViewQuestionnaire/10619515.

To begin, click Apply Online to create a USA JOBS account or

log in to your existing account. Follow the prompts to select

your USA JOBS resume and/or other supporting documents and

complete the occupational questionnaire.

Click Submit My Answers to submit your application package.

NOTE: It is your responsibility to ensure your responses and

appropriate documentation is submitted prior to the closing date.

To verify your application is complete, log into your USA JOBS

account, https://my.usajobs.gov/Account/Login, select the

Application Status link and then select the more information link

for this position. The Application page will display the status of

your application, the documentation received and processed, and any

correspondence the agency has sent related to this application. Your

uploaded documents may take several hours to clear the virus scan

process. To return to an incomplete application, log into your USA

JOBS account and click Update Application in the vacancy

announcement. You must re-select your resume and/or other documents

from your USA JOBS account or your application will be incomplete.NOTE: Participation in the seasonal influenza program is a

condition of employment and a requirement for all Department of

Veterans Affairs Health Care Personnel (HCP). HCP are individuals

who, during the influenza season, work in VHA locations where

patients receive care or who come into contact with VA patients as

part of their duties. VHA locations include, but are not limited to,

VA hospitals and associated clinics, community living centers

(CLCs), community-based outpatient clinics (CBOCs), domiciliary

units, Vet centers and VA-leased facilities. HCP include all VA

licensed and unlicensed, clinical and administrative, paid and

unpaid, full- and part-time employees, intermittent employees, fee

basis employees, VA contractors, students, researchers, volunteers,

and trainees who work at these facilities. HCP that are unable to

receive or otherwise decline a flu shot will be expected to wear a

face mask throughout the influenza season.Agency contact informationKrystal ConniePhone803-776-4000 [email protected] VA Health Care System

6439 Garners Ferry Road

Columbia, SC 29209

USLearn more about this agencyNext stepsOnce your online application is submitted you will receive a

confirmation notification by email. After we receive application

packages (including all required documents) and the vacancy

announcement closes, we will review applications to ensure

qualification and eligibility requirements are met. After the review

is complete, a referral certificate(s) is issued and applicants will

be notified of their status by email. Referred applicants will be

notified as such and may be contacted directly by the hiring office

for an interview. All referred applicants receive a final

notification once a selection decision has been made.You may check the status of your application at any time by logging

into your USA Jobs account and clicking on Applications. Information

regarding your application status can be found in the USAJobs Help

Center.- Fair & TransparentThe Federal hiring process is setup to be fair and transparent.

Please read the following guidance.Equal Employment Opportunity PolicyThe United States Government does not discriminate in employment on

the basis of race, color, religion, sex (including pregnancy and

gender identity), national origin, political affiliation, sexual

orientation, marital status, disability, genetic information, age,

membership in an employee organization, retaliation, parental

status, military service, or other non-merit factor.

Equal Employment Opportunity (EEO) for federal employees & job

applicants

Reasonable Accommodation PolicyFederal agencies must provide reasonable accommodation to applicants

with disabilities where appropriate. Applicants requiring reasonable

accommodation for any part of the application process should follow

the instructions in the job opportunity announcement. For any part

of the remaining hiring process, applicants should contact the

hiring agency directly. Determinations on requests for reasonable

accommodation will be made on a case-by-case basis.A reasonable accommodation is any change to a job, the work

environment, or the way things are usually done that enables an

individual with a disability to apply for a job, perform job duties

or receive equal access to job benefits.Under the Rehabilitation Act of 1973, federal agencies must provide

reasonable accommodations when:

An applicant with a disability needs an accommodation to have an

equal opportunity to apply for a job.

An employee with a disability needs an accommodation to perform

the essential job duties or to gain access to the workplace.

An employee with a disability needs an accommodation to receive

equal access to benefits, such as details, training, and

office-sponsored events.

You can request a reasonable accommodation at any time during the

application or hiring process or while on the job. Requests are

considered on a case-by-case basis.Learn more about disability employment and reasonable accommodations

or how to contact an agency.Legal and regulatory guidance

Financial suitability

Social security number request

Privacy Act

Signature and false statements

Selective Service

New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to

apply, visit www.usajobs.gov/GetJob/ViewDetails/549309400. Only resumes

submitted according to the instructions on the job announcement listed

at www.usajobs.gov will be considered.