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Office Assistant IIPortland, Maine, United StatesFull-timeApplication closes:Nov. 4, 2019Opening Date: October 21, 2019
Closing Date: November 4, 2019
Job Class Code: 6538Grade: 13 (Administrative Services) Salary: $12.22/hr. - $17.08/hr.Position Number: 02022-8081Agency information: The Department of Health and Human Services (DHHS) provides supportive, preventive, protective, public health and intervention services that safeguard the public health and assist our customers in meeting their needs. The Office of Child & Family Services (OCFS), within DHHS is responsible for ensuring the safety, permanency and well-being of children and families through community networks, local resources, and life-long family connections throughout Maine. We have a current vacancy in our Portland office.Job duties:As an OCFS Office Assistant II you will perform a broad range of administrative tasks in support of Child Welfare managers, supervisors and staff. Your duties will include but are not limited to:
Photocopying, faxing, mail processing and answering the switchboard.
Processing emergency Preliminary Protection Orders when it is necessary to take a child into State custody.
Preparing legal papers for C1/C2 hearings.
Tracking upcoming court cases.
Entering information concerning new providers/vendors into State information systems.
Preparing client files/folders.
Direct client contact for gathering familial information, making appointments and making transportation arrangements.
Processing case closings and transfers.
Providing front desk coverage and reception duties.
MINIMUM QUALIFICATIONS:To qualify, you must have training, education or experience in office and administrative support work that demonstrates:
competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks.
the ability to use independent decision making on: processing information, following appropriate processes, and taking action in accordance with standard procedures.
Please submit a cover letter with the table shown below, rating your skills in each of the tasks/skills as: expert, skilled or novice. If you do not provide this information, your application may not be processed.Task/skillSkill level(expert or skilled or novice)Outlook or comparable email applicationExcel or comparable spreadsheet applicationMS Word or comparable word processing applicationReceptionist dutiesData entry (narratives and billing data)Keyboarding (words per minute)Please submit a cover letter addressing your skills and/or prior experience in each of the six areas above. If you do not provide this information your application may not be processed.APPLICATION INFORMATION:For additional information about this position please contact Janice Hofmann, Office Associate II Supervisor at (207) 822-2194 or by email at [email protected]. To apply, please upload a recent resume (if available) and cover letter addressing each of the preferred skills/experience areas above. To request a paper application, please contact Ashley Smith at [email protected]. BENEFITSValue of State’s share of Employee’s Retirement: 14.47% of pay Value of State-paid Dental Insurance: $14.31 biweeklyValue of State-paid Health Insurance:Level 1: 100% State Contribution = $461.75 biweekly (employee pays nothing)Level 2: 95% State Contribution = $438.66 biweekly (Employee pays: 5%)Level 3: 90% State Contribution = $415.58 biweekly (Employee pays: 10%)Level 4: 85% State Contribution = $392.49 biweekly (Employee pays: 15%)The level of actual value of state paid Health Insurance will be based on employee’s wage rate and status with regard to the health credit premium program as of July 1, 2019.The Department of Health and Human Services is an Equal Opportunity/Affirmative Action employer. We provide reasonable accommodations to qualified individuals with disabilities upon request.
Vacancy caducado!