Job Details

ID #2589453
Estado Ohio
Ciudad Columbus
Full-time
Salario USD TBD TBD
Fuente Ohio
Showed 2019-07-22
Fecha 2019-07-18
Fecha tope 2019-09-16
Categoría Recursos humanos
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Part-Time Administrative Assistant

Ohio, Columbus 00000 Columbus USA

Vacancy caducado!

VIVO Growth Partners, a boutique HR & talent management consulting firm, is searching for an experienced Administrative Assistant to support its rapidly-growing business. The Part-Time Administrative Assistant is an administrative role that is not client-facing, but is crucial to the success of the business. This role will help the company by providing administrative support for all areas of the business.

You will be responsible for the following administrative support items:

HR compliance

Complete HR forms and templates on behalf of clients

Review and update employee files and ensure all files contain required information

New Hire administration

Create offer letters and initiate in electronic signature portals

Initiate background checks and drug tests and report results to HR Manager and HR Specialists

Add new employees to HRIS/payroll systems

Initiate new hire paperwork and ensure proper completion

Follow on-boarding process for each client and initiate steps as needed

Benefits administration

Ensure that new employees and dependents are added to, and terminated employees are removed from, each clients benefit plans

Review and audit each clients benefit invoices each month to identify any discrepancies

Employee separations

Assist with scheduling exit interview for HR Specialist and separating employee

Ensure separation process is followed for each employee who exits

Remove separating employees from HRIS/payroll systems following final payroll

Other administrative responsibilities

Respond to miscellaneous client requests that have been delegated by the HR Manager or HR Specialists

Manage client documents; ensure documents are scanned and filed as appropriate

Schedule meetings between clients and HR team

Keep HR Manager and HR Specialists updated on current status of all tasks/requests

Additional ad hoc requests as needed

You have the following experience (at a minimum):

Associate's degree preferred, preferably in a business-related field

1-2 years of experience with some HR responsibilities (okay if it was a small part of another role)

Experience in an administrative role, managing multiple tasks with competing priorities is strongly preferred

Experience in smaller, fast-paced businesses is a plus

You have the following attributes and interpersonal skills:

Extremely organized, attentive to detail, and highly accurate in completing tasks

Ability to exercise appropriate judgment and effectively organize work and multitask

Willingness to pitch in - and be proactive to ask about - whatever support the team needs

Success being adaptable in a multi-faceted role in a fast-paced environment

Approaches challenges with a problem-solving mentality; seeks help and asks questions as necessary

Maintains composure and is professional and polished in all interactions internally and externally

Ability to build strong relationships with our team

Passionate about getting things right for our team and our clients

Ability to maintain a high degree of confidentiality internally and externally

Excellent customer service skills

You have the following technical skills:

Demonstrated strong verbal and written communication capabilities

Proficient in G-Suite (Gmail, Google Docs, Google Sheets, Google Slides)

Proficient in the Microsoft Office suite (Excel, Word, Outlook, Access)

Ability to quickly learn other systems or software:

Slack

DocuSign

HelloSign

Paylocity

Paycor

Others as needed

Why this is exciting for you!

We said it earlier, but well say it again: this role is critical to the success of the team

This is an opportunity for you to be part of the foundational team of a fast-growing business!

We have a competitive compensation package

We offer (and encourage) a casual dress code and open work environment

You will have the ability to have some flexibility in hours and work remotely one day per week after initial evaluation period

Other things for you to know:

This position may require some travel within the central Ohio area; therefore, you must have a valid drivers license and reliable transportation

You must be able to successfully pass a criminal background check and drug test

FLSA STATUS: Part-time, non-exempt employee

LOCATION: based in Columbus, OH at company HQ

TRAVEL: <10%, typically within the central Ohio region and rarely overnight

REPORTS TO: Human Resources Manager

DIRECT REPORTS: None

Vacancy caducado!

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