Vacancy caducado!
ROLE:
To assist the property managers with any administrative tasks with the goal of together successfully managing the properties in the portfolio.
DUTIES AND RESPONSIBILITIES:
Accounting:
Code and prepare invoices for property manager approval. Attach service tickets and any backup the property manager will need in order to approve the expenses. Contact maintenance technician for backup and information as needed.
Prepare new vendor packages for accounting collect certificate of insurance and W-9 from all new vendors and obtain updated information as needed.
Assist book keeper with paying bills that are approved by the property manager
Correspondence:
Send late rent letters as requested
Maintain facility sheets to ensure tenant contacts and contractor information is up to date
Send tenant correspondence and building information to tenants as needed
Prepare new tenant welcome packages
Assist in coordinating tenant appreciation events
Administer tenant surveys and provide response reports to Senior Property Manager for review
Prepare standard contract forms for review and signature by property managers
Create and maintain organized paper building filing system and purge as needed with direction of the Senior Property Manager
Receive tenant calls and input service requests into work order system and dispatch to field personnel
Other Duties as assigned
EDUCATION AND EXPERIENCE REQUIREMENTS:
Minimum of Two years' Administrative Assistant experience
Quick books experience Is a plus
Experience in property management office a plus
Skills Required:
Good organizational skills
Close attention to detail
Effective communications skills (written and verbal)
Proficient in Microsoft Office (Word and Excel)
Ability to work in a fast paced environment
Background check, drug testing required. Minimum of Two years' administrative assistant experience.
Job Type: Part time that will turn into Full-time as the company grows
Vacancy caducado!