Department Administrator (I)

Job Description

The Department Administrator provides support to our site organization. They handle a wide variety of responsibilities aligned with meeting The Nature’s Bounty Co.’s site Manufacturing business goals. The Department Administrator must present a professional image, maintain strict confidentiality, use discretion and sound judgment in performing duties which include exceptional communication, organizational and customer service skills. This person will also play a key role in consultant/supplier onboarding, managing the capital process for the site, and purchasing functions associated with service agreements and NY Manufacturing and cross functional activities supporting QA, QC, and Maintenance activities.

This role will handle a wide variety of responsibilities including:

• Calendar: Heavy calendar management for complex meeting scheduling with ownership on conference room and IT logistics, food & beverage, and related correspondence to all participants.
• Correspondence & Office Support: Prepares communication materials and screening of inbound phone calls using sound judgement. Arrange conference calls and own the related correspondence to all participants
• Creates and maintains department organization charts using PowerPoint and related software.
• Participates in manufacturing improvement plan remediation, along with other improvements identified for the site.
• Assists with paperwork for site’s audits
• Responsible for updating training records and production matrices.
• Capital Process – Maintains the manufacturing Capital list and 5 year plan. Prepares capital request documentation for approval and follows projects through CAPEX closure. Interacts with specific vendors and contractors to ensure timely completion of manufacturing capital projects.
• Service Agreements – Obtains quotes and negotiates rates with Purchasing for all major lab equipment; prepare them for Legal review and enters PO’s for the agreements.
• Troubleshooting problems by liaising with vendor contact
• Addresses credit holds between vendors and Accounts Payable
• Correspond with various Depts (Accounts Payable, Procurement, Legal) within Corporate Nature’s Bounty and various Vendors
• Manages multiple indirect categories spend and leadscost improvement initiatives with suppliers and procurement
• Maintains the accuracy of the plant score cards and publishes daily/weekly reports for Site Leadership teams for the entire site
• Manages department supplies budget and ordering as well as logistics of office moves and associated administration
• Handles all vendor relations
• Supports major Operations HR/HPS/Maintenance/Opex projects and initiatives
• Performs other duties as assigned.

Qualifications

• Bachelor’s degree preferred
• 5 years or more prior experience working with senior management level
• Strong skills in Microsoft Excel, PowerPoint and Word
• Proven analytical skills (e.g. data analysis, business processes)
• Ability to act in a customer-service oriented capacity with stakeholders
• Strong written and oral communication skills
• Must have ability tomultitask in a fast-paced environment and possess strong communication skills to work with all levels of staff and management
• Expected high performance behaviors:

  • Exhibit positive attitude regarding work and responsibilities
  • Ability to work collaboratively within teams
  • Ability to maintain effectiveness during major changes in work tasks or the work environment; adjusting effectively to within new work structures, processes, requirements or cultures
  • Continuously look for ways to do things faster and better, while maintaining high quality standards
  • Is creative and intellectually curious; tries different and novel ways to solve obstacles

Additional Information

The Nature's Bounty Co. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

The Nature's Bounty Co. offers a competitive salary and a comprehensive benefits package, which includes health and dental plans, voluntary short-term and long-term disability, life insurance, flexible spending accounts, 401(k), tuition reimbursement, generous associate discounts and more!