Administrative Specialist

Administrative SpecialistDepartment of Veterans AffairsVeterans Affairs, Veterans Health AdministrationOverview

##### Open & closing dates

10/21/2019 to 11/08/2019

##### Service

Competitive

##### Pay scale & grade

GS 7 - 9

##### Salary

$42,551 to $67,660 per year

##### Appointment type

Permanent

##### Work schedule

Full-TimeLocation1 vacancy in the following location:-Las Vegas, NVRelocation expenses reimbursedNoTelework eligibleNo- DutiesSummaryThe incumbent will serve as an Administrative Specialist and is

under the supervision of the Infection Control Program Manager with

ultimate oversight by the Chief of Quality, Safety, Value Service

(QSV).Learn more about this agencyResponsibilitiesThe incumbent is responsible for the build and maintenance of the

organizational dashboards including such data points as Strategic

Analytics for Improvement and Learning (SAIL) program, Inpatient

Evaluation Center (IPEC), External Peer Review Program (EPRP),

internal and external survey data, suspense and policy coordination.

This position requires organizational skills to ensure data entry is

timely and accurate, track information and coordinate routing of

information. Performs tasks for studies, inspections, etc. required

by VA National, the VISN, the Office of the Inspector General (OIG),

Commission on Accreditation of Rehabilitation Facilities (CARF), and

the Joint Commission (TJC).The purpose of this position is to direct and perform a variety of

related administrative matters in support of Quality, Safety, Value

(QSV) at the Department of Veteran Affairs (VA), Southern Nevada

Healthcare System. The incumbent is responsible for performing a

variety of duties including, but not limited to the following:

Assist in the tracking and trending of performance measures

(PM).

Provides organizational expertise to procedures, systems, and

tools to analyze the effectiveness of performance improvement

efforts, including audits, inspections, reports, and management

and/or interview reviews.

Coordinates and evaluates QSV data and identifies issues

requiring further investigation and exploration.

Prepares documents for review by the appropriate Board,

Councils, Committees, and teams.

Records and maintains minutes of the QSV Council and SAIL Team

meetings.

Utilizes expert knowledge of Sharepoint, VISTA, VSSC, Pyramid

Analytics, Access, Power Point, Word, Excel, and other software

programs to access and extract data/information, to prepare

recurring reports, presentations, dashboards, and other written

reports and maintain databases.

Uses analytical skills to produce meaningful data presentations

including comparative formats such as control charts.

Prepares/sends correspondence and tracks responses.

Coordinates policy initiation, review, routing, and revisions.

Develops material and information while assisting QSV or other

staff in preparation for external surveys/inspections/suspenses

or other requests.

Serves as the QSV alternate/backup in timekeeping, records

liaison, Talent Management System Administrator and inventory

control.

Collaborate with the QSV staff to prepare education, training,

and support materials and provide education and training to

promote compliance and understanding of improvement and

accreditation activities.

Assist other QSV staff as directed to perform other related

duties as assigned.

Promotion Potential: The selectee may be promoted to the full

performance level without further competition when all regulatory,

qualification, and performance requirements are met. Selection at a

lower grade level does not guarantee promotion to the full

performance level.Work Schedule: Monday to Friday, 7:30 a.m. - 4:00 p.m.

Telework: Not available.

Virtual: This is not a virtual position.

Position Description/PD#: Administrative Specialist/PD042210

Relocation/Recruitment Incentives: Not authorized.

Financial Disclosure Report: Not required.Travel RequiredNot requiredSupervisory statusNoPromotion Potential9

#### Job family (Series)

0301 Miscellaneous Administration And ProgramSimilar jobs

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Specialists, Control Center

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- RequirementsConditions of Employment

You must be a U.S. Citizen to apply for this job

Designated and/or random drug testing may be required

Selective Service Registration is required for males born after

12/31/1959

You may be required to serve a probationary period

Subject to background/security investigation

Selected applicants will be required to complete an online

onboarding process

QualificationsTo qualify for this position, applicants must meet all requirements

by the closing date of this announcement, 11/08/2019.Time-In-Grade Requirement: Applicants who are current Federal

employees and have held a GS grade any time in the past 52 weeks

must also meet time-in-grade requirements by the closing date of

this announcement. For a GS-07 position, you must have served 52

weeks at the GS-05 level. For a GS-09 position, you must have

served 52 weeks at the GS-07 level. The grade may have been in any

occupation, but must have been held in the Federal service. An SF-50

that shows your time-in-grade eligibility must be submitted with

your application materials. If the most recent SF-50 has an

effective date within the past year, it may not clearly demonstrate

you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly

demonstrates one-year time-in-grade.Note: Time-In-Grade requirements also apply to former Federal

employees applying for reinstatement as well as current employees

applying for Veterans Employment Opportunities Act of 1998 (VEOA)

appointment.Specialized Experience for the GS-07 grade level: Applicants

must have one year of specialized experience equivalent to at least

the GS-05 grade level in the normal line of progression for the

occupation in the organization. Examples of specialized experience

(please describe) would typically include, but are not limited to:

- Skill in applying qualitative and quantitative analytical and

evaluative methods and techniques to issues or studies

concerning the efficiency and effectiveness of program

operations.

- Skill in conducting detailed analysis of complex functions and

work processes; ability to recognize trends that reflect the

need for corrective action.

- Skill in performing database file searches and preparing,

executing and tracking program specific information.Education: Applicants may substitute education for the required

experience. To qualify based on education for this grade level, you

must have 1 full year of graduate level education or Superior

Academic Achievement. Superior Academic Achievement is based on

class standing, grade-point average, or honor society membership. To

qualify for Special Academic Achievement (SAA), applicants must have

completed all the requirements for a bachelor's degree in business

administration, public administration, or degree that provided a

minimum of 24 semester hours in one or more of the fields identified

above, and meet one of the following:

1. Rank in the upper one-third of your class in the college,

university or major subdivision.

2. A grade-point average of "B" (a GPA of 2.95 or higher out of a

possible 4.0) for all completed undergraduate courses, or those

completed in the last two years of undergraduate study.

3. A grade point average of "B+" (a GPA of 3.45 or higher out of a

possible 4.0) for all courses in your major field of study, or those

courses in your major completed in the last two years of

undergraduate study.

4. Membership in a national honor society (other than freshman honor

societies) recognized by the Association of College Honor Societies.

For a list of recognized honor societies please visit

http://www.achsnatl.org/quicklink.asp. (Unofficial Transcripts

required)OR,Education/Experience for the GS-07 level: Applicants may also

combine education and experience to qualify at this level. You must

have a combination of specialized experience and education beyond.

To calculate, first identify the percentage of required education

you have earned. Then identify the percentage of required experience

you possess. Add the two percentages. The total percentage must

equal at least 100 percent to qualify at the GS-07 grade level. For

example, an applicant who has 9 semester hours of graduate level

education (i.e. 50% of graduate education required) and 6 months of

creditable specialized experience (i.e. 50% of the required

experience) would equal 100% of the required experience for the

position. NOTE: Transcripts must be submitted with your

application if you are basing all or part of your qualifications on

education.Specialized Experience for the GS-09 grade level: Applicants

must have one year of specialized experience equivalent to at least

the GS-07 grade level in the normal line of progression for the

occupation in the organization. Examples of specialized experience

(please describe) would typically include, but are not limited to:

- Skill in applying qualitative and quantitative analytical and

evaluative methods and techniques to issues or studies

concerning the efficiency and effectiveness of program

operations.

- Skill in conducting detailed analysis of complex functions and

work processes; ability to recognize trends that reflect the

need for corrective action.

- Skill in performing database file searches and preparing,

executing and tracking program specific information.OREducation: Applicants may substitute education for the

experience required for the GS-09 level. For education to qualify,

applicants must possess a masters or equivalent graduate degree OR

have completed 2 full years of progressively higher level graduate

education leading to a master's degree in a major field of study

which provided the knowledge, skills, and abilities necessary to

perform the duties of the position.OREducation/Experience: GS-09 level. To calculate, first

identify the percentage of required education you have earned (when

substituting, you cannot use the first 18 semester hours that you

earned). Then identify the percentage of required experience you

possess. Add the two percentages. The total percentage must equal at

least 100 percent to qualify at the GS-09. For example, an applicant

who has 9 semester hours of graduate level education (i.e. 50% of

graduate education required) and 6 months of creditable specialized

experience (i.e. 50% of the required experience) would equal 100% of

the required experience for the position.You will be rated on the following Competencies for this position:

- Analytical Reasoning

- Attention to Detail

- Communications

- Computer Skills

- Technical CompetenceExperience refers to paid and unpaid experience, including volunteer

work done through National Service programs (e.g., Peace Corps,

AmeriCorps) and other organizations (e.g., professional;

philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and

skills and can provide valuable training and experience that

translates directly to paid employment. You will receive credit for

all qualifying experience, including volunteer experience.Note: A full year of work is considered to be 35-40 hours of

work per week. Part-time experience will be credited on the basis of

time actually spent in appropriate activities. Applicants wishing to

receive credit for such experience must indicate clearly the nature

of their duties and responsibilities in each position and the number

of hours a week spent in such employment.Physical Requirements: This work is sedentary. Typically, the

incumbent sits comfortably to do the work, most of which is

computerized. However, there may be some walking, standing, bending,

carrying light items such as papers, books, small parts, etc. No

special physical demands are involved in performing the work.For more information on these qualification standards, please visit

the United States Office of Personnel Management's website at

https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.EducationA transcript must be submitted with your application if you are

basing all or part of your qualifications on education.Note: Only education or degrees recognized by the U.S.

Department of Education from accredited colleges, universities,

schools, or institutions may be used to qualify for Federal

employment. You can verify your education here:

http://ope.ed.gov/accreditation/. If you are using foreign education

to meet qualification requirements, you must send a Certificate of

Foreign Equivalency with your transcript in order to receive credit

for that education. For further information, visit:

http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.Additional informationThe Career Transition Assistance Plan (CTAP) provide eligible

displaced VA competitive service employees with selection priority

over other candidates for competitive service vacancies. To be

qualified, you must submit appropriate documentation (a copy of the

agency notice, your most recent performance rating, and your most

recent SF-50 noting current position, grade level, and duty

location) and be found well-qualified for this vacancy. To be

well-qualified: applicants must possess experience that exceeds

the minimum qualifications of the position including all selective

factors, and who are proficient in most of the required competencies

of the job. Information about CTAP eligibility is on OPM's Career

Transition Resources website at

http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.Placement Policy: The posting of this announcement does not

obligate management to fill a vacancy or vacancies by promotion. The

position may be filled by reassignment, change to lower grade,

transfer, appointment, or reinstatement. Management may use any one

or any combination of these methods to fill the position.It is the policy of the VA to not deny employment to those that have

faced financial hardships or periods of unemployment.This job opportunity announcement may be used to fill additional

vacancies.Veterans and Transitioning Service Members: Please visit the VA

for Vets site for career-search tools for Veterans seeking

employment at VA, career development services for our existing

Veterans, and coaching and reintegration support for military

service members.For more information on the "Who may apply" eligibility

requirements, please refer to the OHRM Status Candidates and Other

Candidate Definitions document.If you are unable to apply online view the following link for

information regarding an Alternate Application.How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the

qualifications above.IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE

WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.Narrative responses are not required at this time. If you are

referred for consideration, you may be asked to submit additional

job related information, which may include, but not limited to;

responses to the knowledge, skills and abilities; completion of a

work sample, and/or contact for an interview.Your resume and/or

supporting documentation will be verified. Please follow all

instructions carefully. Errors or omissions may affect your rating

or consideration for employment.Background checks and security clearanceSecurity clearanceOtherDrug test requiredNoPosition sensitivity and riskNon-sensitive (NS)/Low RiskTrust determination processSuitability/Fitness- Required DocumentsTo apply for this position, you must provide a complete Application

Package which includes:

Resume

SF-50/ Notification of Personnel Action

The following documents are accepted, and may be required if

applicable to your eligibility and/or qualifications for this

position. Please use this checklist to make sure you have included

other documents required for your application, such as a copy of

your transcript (if using education to qualify), SF-50's

(current/former Federal employees), documentation to support

Veterans Preference claims, or ICTAP/CTAP documentation (for

displaced Federal employees). You will not be contacted for

additional information.

- Cover Letter

- DD-214/ Statement of Service

- OF-306

- Other (1)

- Resume

- SF-15

- SF-50/ Notification of Personnel Action

- TranscriptSF-50, Notification of Personnel Action (if applicable for Time in

Grade and/or Eligibility):

- Most recent SF-50 if you are a current or former Federal

employee

- An SF-50 showing your time-in-grade eligibility must be

submitted with your application materials. If the most recent

SF-50 has an effective date within the past year, it may not

clearly demonstrate you possess one-year time-in-grade, as

required by the announcement. In this instance, you must provide

an additional SF-50 that clearly demonstrates one-year

time-in-grade

- Award 50's do not provide sufficient information and will not be

accepted for the purpose of verifying time-in-grade.

- Examples of appropriate SF-50's include:

- Within grade increases at the highest grade held; or

- Promotions with an effective date more than one year old; or

- SF-50's at the highest grade held with an effective date

more than one year old.Veterans' Preference: When applying for Federal Jobs, eligible

Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or

for Sole Survivor Preference (SSP) in the questionnaire. You must

provide a legible copy of your DD214(s) which shows dates and

character of service (honorable, general, etc.). If you are

currently serving on active duty and expect to be released or

discharged within 120 days, you must submit documentation related to

your active duty service which reflects the dates of service,

character of service (honorable, general, etc.), and dates of

impending separation. Additionally, disabled veterans and others

eligible for 10-point preference (such as widows or mothers of

eligible Veterans) must also submit an SF-15 "Application for 10

Point Veteran Preference" with required proof as stated on the form.

Documentation is required to award preference. For more

information on Veterans' Preference, please visit

http://www.fedshirevets.gov/job/vetpref/index.aspx.If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution

recognized by the U.S. Department of Education in order for it to be

credited towards qualifications. Therefore, provide only the

attendance and/or degrees from schools accredited by accrediting

institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this

vacancy announcement may result in an ineligible rating or may

affect the overall rating.- BenefitsA career with the U.S. Government provides employees with a

comprehensive benefits package. As a federal employee, you and your

family will have access to a range of benefits that are designed to

make your federal career very rewarding. Learn more about federal

benefits.Review our benefitsEligibility for benefits depends on the type of position you hold

and whether your position is full-time, part-time, or intermittent.

Contact the hiring agency for more information on the specific

benefits offered.- How to ApplyAll applicants are encouraged to apply online. To apply for this

position, you must complete the questionnaire and submit the

documentation specified in the Required Documents section below. The

complete application package must be submitted by 11:59 PM (ET) on

11/08/2019 to receive consideration. To preview the questionnaire

click https://apply.usastaffing.gov/ViewQuestionnaire/10631360.

To begin, click Apply Online to create a USAJOBS account or

log in to your existing account. Follow the prompts to select

your USAJOBS resume and/or other supporting documents and

complete the occupational questionnaire.

Click Submit My Answers to submit your application package.

NOTE: It is your responsibility to ensure your responses and

appropriate documentation are submitted prior to the closing date.

To verify your application is complete, log into your USAJOBS

account, https://my.usajobs.gov/Account/Login, select the

Application Status link and then select the more information link

for this position. The Application page will display the status of

your application, the documentation received and processed, and any

correspondence the agency has sent related to this application. Your

uploaded documents may take several hours to clear the virus scan

process. To return to an incomplete application, log into your

USAJOBS account and click Update Application in the vacancy

announcement. You must re-select your resume and/or other documents

from your USAJOBS account or your application will be incomplete.NOTE: Participation in the seasonal influenza program is a

condition of employment and a requirement for all Department of

Veterans Affairs Health Care Personnel (HCP). HCP are individuals

who, during the influenza season, work in VHA locations where

patients receive care or who come into contact with VA patients as

part of their duties. VHA locations include, but are not limited to,

VA hospitals and associated clinics, community living centers

(CLCs), community-based outpatient clinics (CBOCs), domiciliary

units, Vet centers and VA-leased facilities. HCP include all VA

licensed and unlicensed, clinical and administrative, paid and

unpaid, full- and part-time employees, intermittent employees, fee

basis employees, VA contractors, students, researchers, volunteers,

and trainees who work at these facilities. HCP that are unable to

receive or otherwise decline a flu shot will be expected to wear a

face mask throughout the influenza season.Agency contact informationHerbert LumPhone702-791-9000 [email protected] Vegas VA Medical Center

6900 North Pecos Road

North Las Vegas, NV 89086

USLearn more about this agencyNext stepsOnce your online application is submitted you will receive a

confirmation notification by email. After we receive application

packages (including all required documents) and the vacancy

announcement closes, we will review applications to ensure

qualification and eligibility requirements are met. After the review

is complete, a referral certificate(s) is issued and applicants will

be notified of their status by email. Referred applicants will be

notified as such and may be contacted directly by the hiring office

for an interview. All referred applicants receive a final

notification once a selection decision has been made.You may check the status of your application at any time by logging

into your USA Jobs account and clicking on Applications. Information

regarding your application status can be found in the USAJobs Help

Center.- Fair & TransparentThe Federal hiring process is setup to be fair and transparent.

Please read the following guidance.Equal Employment Opportunity PolicyThe United States Government does not discriminate in employment on

the basis of race, color, religion, sex (including pregnancy and

gender identity), national origin, political affiliation, sexual

orientation, marital status, disability, genetic information, age,

membership in an employee organization, retaliation, parental

status, military service, or other non-merit factor.

Equal Employment Opportunity (EEO) for federal employees & job

applicants

Reasonable Accommodation PolicyFederal agencies must provide reasonable accommodation to applicants

with disabilities where appropriate. Applicants requiring reasonable

accommodation for any part of the application process should follow

the instructions in the job opportunity announcement. For any part

of the remaining hiring process, applicants should contact the

hiring agency directly. Determinations on requests for reasonable

accommodation will be made on a case-by-case basis.A reasonable accommodation is any change to a job, the work

environment, or the way things are usually done that enables an

individual with a disability to apply for a job, perform job duties

or receive equal access to job benefits.Under the Rehabilitation Act of 1973, federal agencies must provide

reasonable accommodations when:

An applicant with a disability needs an accommodation to have an

equal opportunity to apply for a job.

An employee with a disability needs an accommodation to perform

the essential job duties or to gain access to the workplace.

An employee with a disability needs an accommodation to receive

equal access to benefits, such as details, training, and

office-sponsored events.

You can request a reasonable accommodation at any time during the

application or hiring process or while on the job. Requests are

considered on a case-by-case basis.Learn more about disability employment and reasonable accommodations

or how to contact an agency.Legal and regulatory guidance

Financial suitability

Social security number request

Privacy Act

Signature and false statements

Selective Service

New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to

apply, visit www.usajobs.gov/GetJob/ViewDetails/549253700. Only resumes

submitted according to the instructions on the job announcement listed

at www.usajobs.gov will be considered.