ADMINISTRATIVE ASSISTANT (OA) (TITLE 5)

Summary THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION. This National Guard position is for a ADMINISTRATIVE ASSISTANT (OA) (TITLE 5), Position Description Number T5052000 and is part of the IL DCSOPS, National Guard. Responsibilities As a ADMINISTRATIVE ASSISTANT (OA) (TITLE 5), GS-0303-5/6, you will serve as the focal point for all administrative activities within the organization. Conduct research on a wide variety of complex administrative problems. Provide technical and specialized data, background material, and references as required. Recommend solutions and courses of action to be followed that have a substantial impact on overall administrative functions. Develop policies and procedures for implementation which affect administrative management and program development. Plan, schedule, perform, and direct the work of administrative functions to include correspondence and message, records documentation management, printing and duplication. Maintain personal contacts with functional managers to discuss administrative practices and services. Advise supervisors and subordinates of the latest directive regarding administrative procedures. Provide information, explain the application of regulations, and resolves problems with contacts as they relate to administrative functions. Conduct periodic inspections of administrative files, publications, and procedures in other functional areas and acts as a quality control augmenter during the administrative portion of activity inspections. Maintain all correspondence and report files for the respective divisions. Manage the preparation, publication, distribution and tracking of civilian and military travel orders, annual training, special training, and other orders. Integrate and reconcile the orders process with the workday accounting program to ensure validation of orders requirements. Perform and direct the preparation, distribution, and accounting of all schedules, directives, and maintenance orders. Establish and monitor correspondence and reports suspense system. Establish and conduct the on-the-job training program and present local level administrative classes for both technicians and unit military personnel of respective divisions. Manage the personnel program for respective divisions to include security clearances, personnel data control, force management, officer performance reports and training requirements. Utilize word processing equipment to produce military and nonmilitary correspondence, reports, summary sheets, staff studies, and/or statistical material. This is NOT an all-inclusive list of duties. Requirements Conditions of Employment Federal employment suitability as determined by a background investigation. May be required to successfully complete a probationary period. This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position. IAW The Fair Chance Act, Agency employees may not request criminal history information at the point of initial application, upon receipt of an application, or prior to, during or after a job interview. If an Optional Form (OF) 306, Declaration of Employment is submitted prior to the point of a conditional offer, questions related to background information section may not be asked. This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 calendar days per year unless otherwise approved in advance by the TAG. Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day. Participation in direct deposit is mandatory. Recruitment and relocation incentives may be available for this position. PCS expenses may be authorized. Qualifications GENERAL EXPERIENCE: MUST possess at least 2 years of progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. One year of specialized experience equivalent to the lower grade level in the Federal service in order to be considered for this position. SPECIALIZED EXPERIENCE: GS-6 Level MUST possess at least 1-year of specialized experience at the GS-5 Level; experience conducting research on a wide variety of complex administrative problems; recommending solutions and courses of action for administrative functions; experience developing policies and procedures; maintain correspondence and reports; experience in the interpretation and application of regulations, procedures or law: experience using oral and written communication. GS-5 Level MUST possess at least 1-year of specialized experience at the GS-4 Level; experience performing administrative work, gathering information, compiling data and preparing reports: experience in the interpretation and application of regulations, procedures or law: experience using oral and written communication. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Verbiage displayed on your resume or application must contain your own words. You may refer to position descriptions, i.e. the general and specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received in verbatim will not be considered. In your resume you will need to address the general and specialized experience listed below. Please use as much detail as needed, giving dates (months and years) of the experience, position title and how the experience was gained. This information is needed to determine if you are qualified for the position. Education If you are using Education to qualify for this position, to qualify at the GS 5 Level you must have completed at least 4 years of education above a high school degree. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. You must provide official transcripts to support your educational claims. Additional Information If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (Register | Selective Service System : Selective Service System (sss.gov)). If you are needing some extra information regarding Federal Resumes, you should consider these tips from USA Jobs: USAJOBS Help Center | What should I include in my federal resume?