Vacancy caducado!
JOB POSITION: Front Office Administrative Assistant
LOCATION: Superior, WI
POSITION HOURS: Monday – Friday, 10:30 am – 5:00 pm (30 min. unpaid break)
(30 hours per week to start. Possible increase to 40 hours per week if necessary)
POSITION STATUS: Full-time, Hourly, Non-exempt
AVAILABILITY: Immediate
JOB DESCRIPTION:
The front office administrative assistant is the most visible function in the office and is responsible for handling all front office duties cheerfully, competently, and professionally.
RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:
Answer RingCentral multi-line telephone system, redirect calls, and take messages
Schedule and confirm showing requests including proper documentation on ShowingTime, our e- showing appointment software
Greet customers and guests
Attend to associate questions and requests including appropriate follow-up
Distribute mail in a timely manner
Attend to office equipment, resource rooms, and conference rooms
Enter new listings in MLS, a national database, and execute the listing lifecycle process
Edit existing listings in MLS, per written instructions received by listing associate
Retrieve, document, and follow-through on messages left on the appointment line
Assist associates with office equipment (copier, fax, printer, binding equipment, UPS and/or FedEx, bulk and business reply mail, etc.) inquires
REQUIRED SKILLS:
Excellent and proven customer service experience
Experience answering multi-line telecommunication system
Quick learning style with the ability to multi-task in a fast-paced office environment and adjust pace accordingly
Demonstrate ability to deliver consistent, committed, reliable, and timely performance
Professional appearance and demeanor
Desire long-term position (1 year or longer)
Team player
Common sense approach to problem solving
Reliable transportation
Punctual and responsible with respect to managing commitments
Business professional attire
EOE
Vacancy caducado!