Vacancy caducado!
Job Summary:
The Facilities, Supply Chain and Support Services Division Analyst works
as an extender of the Manager, Support Services Informatics, managing
core business systems such as budget, human resources and project
management of key initiatives. Serves as liaison to NLH Facilities,
Supply Chain and Support Services team(s) to carry out planning,
coordination and procurement of programs and activities for the
division. Reviews and interprets reports and data, providing summaries
of key points and recommendations for follow-up. Assists with the
development, tracking and publication of performance metrics to foster a
high degree of accountability to stakeholders. Coordinates and improves
internal and external communication including the development of
periodic communication tools to staff, Members and NLH senior
leadership. Takes the initiative to help drive compliance with NLH
initiatives, collaborating constructively to manage non-compliance.
This position assumes responsibility and accountability for insuring
that the core business functions of the entire division of facilities,
supply chain and support services work effectively and with a high
degree of customer satisfaction. The position has impact and influence
across all members and home office business systems related to
facilities, supply chain and support services, and represents the views
of the leadership relative to agreed upon objectives involving core
business practices. The support service analyst works to enhance
relationships which are built on a high degree of trust, effective
communication, teamwork and mutual respect.
Job Functions and Duties:
Work closely with the Manager Support Services informatics, managing
core business systems such as budget, human resources, project
management of key initiatives and other support services data needs.
Serves as a liaison to the NLH Facility, Supply Chain and Support
Services Team(s) to carry out planning, coordination and procurement of
programs and activities for the division.
Plan, organize and direct effective business process for the NLH
Facility, Supply Chain and Support Services division
Reviews, develops and implements policies and procedures to ensure
business system performance is cost-conscious and expeditious manner.
Reviews related EMHS policies and ensures the division is in
compliance
Coordinates the capital and operational budget planning process for
the division including Member matrix reporting functions.
Produces, analyzes and interprets reports and budgets
Reviews and interprets reports and data, providing leadership with
summaries of key points and recommendations for follow-up
Assists with the development, tracking and publication of performance
metrics to foster a high degree of accountability to stakeholders
Develops and manages project plans on key initiatives for the
division
Reviews, develops and edits certain facility and supply chain
contracts
Tracks outcomes and makes suggestions to coordinate and balance
internal resources to achieve optimum economic performance and
productivity with compromising quality, safety or timeliness.
Takes the initiative to help drive compliance with BLH initiatives,
collaborating constructively to manage non-compliance.
Coordinates preparation for key meetings to insure agreed upon meeting
objectives and progress on key initiatives
Builds and maintains excellent relationships with both internal and
external customers through strong communication skills in both writing
and speaking
Offers good listening skills to understand problems and propose
appropriate solutions.
Serves as a key point of contract for NLH Facilities, Supply Chain and
Support Services Division
Works cohesively with all function within the Division and Member
matrix reporting functions to support and advise
Serves as a super requester for the facility, supply chain & support
services division.
Assists with developing standard product lists used throughout the
division, as well as being well versed on what is on current contracts
and directing other requesters to the appropriate products. Assists
with sourcing of new product when applicable.
Acts as intermediary between procurement and support services
requesters, advising on the right way to order
Works with our building management software (TMS) to improve
performance at all members.
Produces, analyze and interprets information from TMS to drive
standardization and improved efficiency amongst members
Develops and execute training for members, including, but not limited
to TMS & Infor CloudSuite.
Develops ways to improve team satisfaction with using TMS
Assist with onboarding new members (training & data entry)
Coordinates and improves internal and external communication,
including the development of periodic communication tools to staff,
Members and NLH senior leadership.
Models a highly transparent environment that is responsive to
customers' concerns, issues and input.
Serve as an expert resource answering inquires pertinent to
Facilities, Supply Chain and Support Services core business systems.Note: the duties listed above reflect the majority of the duties of
this job and does not, nor is it intended to, reflect all duties that
may be required for an incumbent in this job to perform.Education and Experience:
Bachelor's Degree in Business Administration, or equivalent degree
required
5 years progressively responsible experience in related position,
preferably in a health care environment.
Proficient with Microsoft Office Applications, particularly Excel
Familiarity with purchasing functions and/or prior building management
system
Demonstrated knowledge of standard operating procedures & project
planningPhysical Requirements
The physical demands described here are representative of those that
must be met by an employee to successfully perform the essential
functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Able to lift 30 pounds without assistance
Able to drive to all Northern Light Health member organizations (on
occasion)
Able to communicate well both verbally and in written format
Able to use hands and fingers to type and develop presentation tools
Vacancy caducado!