Vacancy caducado!
Start Date: December 9, 2019
We are looking for a dynamic Administrative Assistant to perform a variety of tasks with some light accounting under supervision. Duties include providing support to our managers and employees, assisting in daily office needs and managing our companys general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.
The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Office programs and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within the engineering industry, wed like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
Answer and direct phone calls
Receive and direct mail and shipments
Organize and schedule appointments and meetings
Organize and execute lunch meetings
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Maintain electronic vendor filing system
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Provide general support to visitors
Time entry for contract employees
Vehicle management including scheduling service and coordinating vehicle checkout.
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Issue client invoices upon approval from managers
Skills
Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Proficiency in MS Office (MS Excel and MS Word, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Experience with Ajera Accounting Software preferred
Job Type: Full-time, Monday through Friday 8-5. Benefits include health, dental, vision, 401k, 8 paid holidays and vacation.
Salary: $15.00 to $18.00 /hour
Vacancy caducado!