Executive Assistant

Executive AssistantDepartment of AgricultureAgriculture, Office of the Chief Financial OfficerOverview

##### Open & closing dates

10/18/2019 to 10/25/2019

##### Service

Competitive

##### Pay scale & grade

GS 10

##### Salary

$63,332 to $82,326 per year

##### Appointment type

Term

##### Work schedule

Full-TimeLocation1 vacancy in the following location:-Washington, DC 1 vacancyRelocation expenses reimbursedNoTelework eligibleYes as determined by agency policy- DutiesSummaryThis position is located in the Office of the Chief Financial

Officer/Office of the Deputy Chief Financial Officer.The incumbent serves as key advisor and principal member of the

Office of the Chief Financial Officer (CFO). Provides advice and

recommendations to the CFO/DCFO on all matters relative to the

coordination, integration, and synchronization of staff actions,

events, and activities personally affecting and involving the CFO/

and/or DCFO.Learn more about this agencyResponsibilities

Manages staff actions, determines status, prioritizes events,

and provides comprehensive status briefs to the Chief Financial

Officer (CFO)/Deputy Chief Financial Officer (DCFO).

Coordinates all correspondences, including congressional

requests that are sent through Office of the Chief Financial

Office (OCFO).

Develops agenda, plans, and information supporting CFO/DCFO's

participation and involvement in conferences, formal and

informal appearances and presentations.

Manage the CFO/DFCO's calendar and travel with complete

authority for commitments of time.

Receives, screens, and answers telephonic and personal

visitors/guests.

Travel RequiredNot requiredSupervisory statusNoPromotion Potential10

#### Job family (Series)

0301 Miscellaneous Administration And ProgramSimilar jobs

Administrative Assistants, Executive

Assistants, Executive

Assistants, Office

Executive Administrative Assistants

Executive Assistants

Office Assistants

- RequirementsConditions of Employment

You must be a US Citizen or US National.

Males born after 12/31/1959 must be Selective Service registered

or exempt.

Subject to satisfactory adjudication of background investigation

and/or fingerprint check.

Successful completion of one year probationary period, unless

previously served.

Subject to one year supervisory/managerial probationary period

unless prior service is creditable. New USDA supervisors must

successfully complete all components of the required training

program before the end of their probationary period.

Direct Deposit ? Per Public Law 104-134 all Federal employees

are required to have federal payments made by direct deposit to

their financial institution.

Successfully pass the E-Verify employment verification check. To

learn more about E-Verify, including your rights and

responsibilities, visit https://www.e-verify.gov/.

This is a term appointment not to exceed 4 years and may be

extended. This position may be made permanent without further

competition unless selected under VRA appointing authority. Term

appointments may be terminated prior to the expiration date.

QualificationsTime-in-Grade Requirements: Merit promotion applicants holding

or having held a GS position in the past 52 weeks must meet

applicable time-in-grade requirements. One year at the GS-09 is

required to be eligible for the GS-10. Time-in-Grade requirements

must be met by the closing date of the announcement. Applicants MUST

submit an SF-50 that illustrates time-in-grade and reflects title,

series, and grade. No Award SF-50 will be accepted.Time After Competitive Appointment: Candidates who are current

Federal employees serving on a non-temporary competitive appointment

must have served at least three months in that appointment.Specialized Experience: One year of specialized experience,

equivalent to the (GS-09) level in the Federal service or equivalent

responsibility in the private sector/pay systems that has equipped

me with the particular competencies to successfully perform as an

Executive Assistant. Examples of such experience include:

Experience providing assessments and recommendations for

administrative policies, issues and initiatives in an organization.

Experience researching reference materials using standard of

procedures, federal regulations and agency policies; Experience

maintaining calendars concerning scheduling and planning official

functions, conferences, briefings, or engagements at the branch or

division level for an organization; Experience assisting in

coordinating travel arrangements and acquiring office

supplies/equipment for staff members based on budget requirements.Experience refers to paid and unpaid experience, including volunteer

work done through National Service programs (e.g., Peace Corps,

AmeriCorps) and other organizations (e.g., professional;

philanthropic; religious; spiritual; community, student, social).

Volunteer work helps build critical competencies and can provide

valuable training and experience that translates directly to paid

employment. You will receive credit for all qualifying experience,

including volunteer experience.EducationEducation cannot be substituted for specialized experience for this

position.Additional information

Career Transition Assistance Plan (CTAP), Reemployment Priority

List (RPL), or Interagency Career Transition Assistance Plan

(ICTAP): Visit the OPM website for information on how to apply

as a CTAP, RPL, or ICTAP eligible. To exercise selection

priority for this vacancy, CTAP/RPL/ICTAP candidates must meet

the basic eligibility requirements and all selective factors.

CTAP/ICTAP candidates must be rated and determined to be well

qualified (or above) based on an evaluation of the competencies

listed in the How You Will Be Evaluated section. When assessed

through a score-based category rating method, CTAP/ICTAP

applicants must receive a rating of at least 85 out of a

possible 100.

Veterans who are preference eligible or who have been separated

from the armed forces under honorable conditions after three

years or more of continuous active service are eligible for

consideration under the Veteran's Employment Opportunity Act

(VEOA).

Farm Service Agency (FSA) County Employees: Permanent County

employees without prior Federal tenure who are selected for a

Civil Service position under Public Law 105-277 will be given a

career-conditional appointment and must serve a 1-year

probationary period.

For more information on applying under special hiring

authorities such as the Veteran's Recruitment Act (VRA), 30

percent disabled veterans, certain military spouses, Schedule A

Disabled, etc., explore the different Hiring Paths on the

USAJOBS website.

Land Management Workforce Flexibility Act (LMWFA) provides

current or former temporary or term employees of federal land

management agencies opportunity to compete for permanent

competitive service positions. Individuals must have more than

24 months of service without a break between appointments of two

or more years. Service must be in the competitive service and

have been at a successful level of performance or better. Refer

to PUBLIC LAW 114-47-AUG. 7, 2015 for more information.

How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the

qualifications above.You will be evaluated based on your qualifications for this position

as evidenced by the experience, education, and training you

described in your application package, as well as the responses to

the Assessment Questionnaire to determine the degree to which you

possess the knowledge, skills, abilities and competencies listed

below:

Administrative Management

Planning and Evaluating

Coordinate Travel Plans

Oral and Written

Your application, including the online Assessment Questionnaire,

will be reviewed to determine if you meet (a) minimum qualification

requirements and (b) the resume supports the answers provided to the

job-specific questions. Your resume must clearly support your

responses to all the questions addressing experience and education

relevant to this position. Applicants who meet the minimum

qualification requirements and are determined to be among the best

qualified candidates will be referred to the hiring manager for

consideration. Noncompetitive candidates and applicants under some

special hiring authorities need only meet minimum qualifications to

be referred.Note: If after reviewing your resume and/or supporting

documentation, a determination is made that you have inflated your

qualifications and or experience, your score may be adjusted to more

accurately reflect your abilities, or you may be found ineligible.

Please follow all instructions carefully. Errors or omissions may

affect your rating. Providing inaccurate information on Federal

documents could be grounds for non-selection or disciplinary action

up to including removal from the Federal service.Background checks and security clearanceSecurity clearanceNot RequiredDrug test requiredNoPosition sensitivity and riskNon-sensitive (NS)/Low RiskTrust determination processSuitability/Fitness- Required DocumentsThe following documents are required for your applicant package to

be complete. Our office cannot be responsible for incompatible

software, your system failure, etc. Encrypted documents will not be

accepted. Failure to submit required, legible documents may result

in loss of consideration.

Resume that includes:1)personal information such as name,

address, contact information;2)education;3)detailed work

experience related to this position as described in the major

duties including work schedule, hours worked per week, dates of

employment; title, series, grade (if applicable);4)other

qualifications.

If education is required or being used to qualify, you must

submit a copy of your college transcripts. An unofficial copy is

sufficient with the application if it includes your name and the

necessary course information; however, if you are selected,

official transcripts will be required prior to entering on duty.

Education must have been successfully obtained from an

accredited school, college or university. If any education was

completed at a foreign institute, you must submit with your

application evidence that the institute was appropriately

accredited by an accrediting body recognized by the U.S.

Department of Education as equivalent to U.S. education

standards. There are private organizations that specialize in

this evaluation and a fee is normally associated with this

service. For a list of private organizations that evaluate

education, visit the NACES website. All transcripts must be in

English or include an English translation.

Current and former Federal employees:

Most recent non-award Notification of Personnel Action

(SF-50) showing you are/were in the competitive service,

highest grade held (or promotion potential) on a permanent

basis, position title, series and grade AND

Most recent performance appraisal (dated within 18 months)

showing the official rating of record, signed by a

supervisor, or statement why the performance appraisal is

unavailable. A performance plan is not an acceptable

substitute.

Current permanent FSA County employees must submit your most

recent non-award Notification of Personnel Action (SF-50)

showing your highest grade (or promotion potential) held on a

permanent basis, position title, series and grade AND most

recent performance appraisal (dated within 18 months) per above.

Veteran Hiring Authorities: VEOA, VRA and 30% Disabled Veterans:

DD214, Certificate of Release from Active Duty, that shows dates

of service and discharge under honorable conditions. If

currently on active duty you must submit a certification of

expected discharge or release from active duty service under

honorable conditions not later than 120 days after the date the

certification is submitted. Veteran's preference must be

verified prior to appointment.

If claiming 10-point veteran's preference you must provide the

DD214 or certification requirements (see above bullet), plus the

proof of entitlement of this preference as listed on the SF-15

Application for 10-point Veterans' Preference. The SF-15 should

be included but is not required. Failure to submit these

documents could result in the determination that there is

insufficient documentation to support your claim for 10-point

preference.

Land Management Workforce Flexibility Act: Copies of

Notification of Personnel Action(s) (SF-50) showing the employee

served in eligible appointment(s) for a period(s) of more than

24 mos w/o a break between appointments of two+ years. Include

initial hire actions, extensions, conversions and separation

SF-50s for each period. Submit performance rating(s) showing

acceptable performance for each period counted towards

eligibility signed by supervisor(s). If documentation does not

exist for one or more periods, submit a statement from

supervisor(s) indicating acceptable performance. Applicants who

do not have performance documentation for any period shall

provide a reason why the documentation is not available and

statement that performance for all periods was at an acceptable

level.

Schedule A, Persons with Disabilities Appointment: Letter from a

physician, local, state or federal rehabilitation office citing

eligibility under 5 CFR 213.3102 (u).

Surplus or displaced employees eligible for CTAP, RPL, or ICTAP

priority must provide: proof of eligibility (RIF separation

notice, notice of proposed removal for declining a transfer of

function or directed reassignment to another commuting area,

notice of disability annuity termination), SF-50 documenting

separation (as applicable), and your most recent SF-50 noting

position, grade level, and duty location with your application

per 5 CFR 330.

If claiming eligibility under a special hiring authority or an

interchange agreement with another merit system not listed

above, see the requirements for that authority and submit the

required supporting documentation. Go to: USAJOBS Hiring Path

for Special Authorities or Special Hiring Authority for more

information.

- BenefitsA career with the U.S. Government provides employees with a

comprehensive benefits package. As a federal employee, you and your

family will have access to a range of benefits that are designed to

make your federal career very rewarding. Learn more about federal

benefits.Eligibility for benefits depends on the type of position you hold

and whether your position is full-time, part-time, or intermittent.

Contact the hiring agency for more information on the specific

benefits offered.- How to ApplyPlease read the entire announcement and all instructions before you

begin. You must complete this application process and submit all

required documents electronically by 11:59p.m. Eastern Time (ET) on

the closing date of this announcement.Applying online is highly encouraged. We are available to assist you

during business hours (normally 8:00a.m. - 4:00p.m., Monday -

Friday). If applying online poses a hardship, contact the Agency

Contact listed below well before the closing date for an alternate

method. All hardship application packages must be complete and

submitted no later than noon ET on the closing date of the

announcement to be entered into the system prior to its closing.This agency provides reasonable accommodation to applicants with

disabilities on a case-by-case basis; contact the Agency Contact to

request this.To begin, click "Apply Online" and follow the instructions to

complete the Assessment Questionnaire and attach your resume and all

required documents.NOTE: If a document is resubmitted, it replaces the previous

submission, which means the previous document is no longer available

to the Human Resources Office. If you are adding to, rather than

replacing a previous submission, you must upload both the old

document and the new document. You must verify that uploaded

documents from USAJOBs transfer into the Agency's staffing system as

there is a limitation to the number of documents that can be

transferred. However, once in the Agency's staffing system, you will

have the opportunity to upload additional documents. Applicants may

combine all like required documents (e.g. SF-50s or veteran docs)

into one or more files and scan for uploading into the application.

Each file must not exceed 3MB. Grouping like documents into files

will simplify the application process. Documents must be in one of

the following formats: GIF, JPEG, JPG, PDF, PNG, RTF, or Word (DOC

or DOCX). Uploaded documents may not require a password, digital

signature, or other encryption to open.Agency contact informationLaQuinta MartinPhone855-227-8131Emaillaquinta.martin@usda.govAddressOffice of the Chief Financial Officer

13800 Old Gentilly Road

New Orleans, LA 70129

USLearn more about this agencyNext stepsYour application will be reviewed to verify that you meet the

eligibility and qualification requirements for the position prior to

issuing referral lists to the selecting official. If further

evaluation or interviews are required, you will be contacted. Log in

to your USAJOBS account to check your application status.Multiple positions may be filled from this announcement.- Fair & TransparentThe Federal hiring process is setup to be fair and transparent.

Please read the following guidance.Equal Employment Opportunity PolicyThe United States Government does not discriminate in employment on

the basis of race, color, religion, sex (including pregnancy and

gender identity), national origin, political affiliation, sexual

orientation, marital status, disability, genetic information, age,

membership in an employee organization, retaliation, parental

status, military service, or other non-merit factor.

Equal Employment Opportunity (EEO) for federal employees & job

applicants

Reasonable Accommodation PolicyFederal agencies must provide reasonable accommodation to applicants

with disabilities where appropriate. Applicants requiring reasonable

accommodation for any part of the application process should follow

the instructions in the job opportunity announcement. For any part

of the remaining hiring process, applicants should contact the

hiring agency directly. Determinations on requests for reasonable

accommodation will be made on a case-by-case basis.A reasonable accommodation is any change to a job, the work

environment, or the way things are usually done that enables an

individual with a disability to apply for a job, perform job duties

or receive equal access to job benefits.Under the Rehabilitation Act of 1973, federal agencies must provide

reasonable accommodations when:

An applicant with a disability needs an accommodation to have an

equal opportunity to apply for a job.

An employee with a disability needs an accommodation to perform

the essential job duties or to gain access to the workplace.

An employee with a disability needs an accommodation to receive

equal access to benefits, such as details, training, and

office-sponsored events.

You can request a reasonable accommodation at any time during the

application or hiring process or while on the job. Requests are

considered on a case-by-case basis.Learn more about disability employment and reasonable accommodations

or how to contact an agency.Legal and regulatory guidance

Financial suitability

Social security number request

Privacy Act

Signature and false statements

Selective Service

New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to

apply, visit www.usajobs.gov/GetJob/ViewDetails/549147200. Only resumes

submitted according to the instructions on the job announcement listed

at www.usajobs.gov will be considered.