Vacancy caducado!
Administrative Assistant/ Computer Coordinator- Direct Hire Opportunity
POSITION DESCRIPTION: Provides secretarial and related office services for members of the parish staff and parish. Manages all computer processes/equipment.
Relationships: Provides support upon request to various parish groups and committees particularly related to the calendar. Good working relationship with pastor, associate pastor and staff is essential.
PRIMARY RESPONSIBILITIES:
Administrative Responsibilities
Provide clerical services within scope of responsibility.
Maintain all office equipment.
Prepare annual Parish Profile for Diocese
Prepare annual list of regular and special collections for envelope supplier
Maintain envelope users list and transmit to envelope company
Backup for Secretary to Maintain the Data Base/Hard Copy
Information from census is entered into computer
Members screen are maintained and updated
Additions, deletions, change of address and move outs are kept up to date.
Develop and maintain procedures manual.
Maintain facilities calendar and schedule use.
Attend and facilitate staff meetings
Work collaboratively with the Religious Education Office
11, Continue ongoing personal and professional development.
12, Publish worship aids, posters and fliers as needed.
Obtain licensing for publishing, liquor and gambling for fundraising.
Create ballots and oversee the Trustee election
Manage bulletin cover updates and contracting with provider.
Clerical Responsibilities
Provide secretarial support for Pastor, associate Pastor and staff as required.
Answer and route incoming calls
Maintain church files of correspondence within scope of responsibility.
Assist in handling of incoming and outgoing mail
Schedule Mass Intentions as needed.
Answer and route email from general parish email account.
Computer Coordination Responsibilities
Primary contact for phone system
Phone tree coordination and maintenance
Manage all purchasing decisions related to electronic equipment
Coordinate upgrades and provide day to day maintenance of computer network
Provide daily trouble shooting and problem solving for all systems in a timely manner
Maintain an accurate inventory of computer hardware and software.
Prepare, update and distribute procedures manual on the use of the systems and applicable software.
Keep staff informed of software changes.
Maintain parish database.
Provide for and maintain system security.
Monitor system backup.
Interface with the designated computer support vendor.
Provide new user orientation
Coordinate on site training.
Financial Responsibilities
Run year end statements
Coordinate financial reconciliation related to Capital Campaign
Establish and monitor computer related budget
Other duties as required by parish ministry.
QUALIFICATIONS:
Proficient knowledge/use of computer
Knowledge and operation of office equipment
Possess good interpersonal communication skills.
Able to organize and prioritize time.
5 Able to honor and maintain confidentiality.
Proficient in basic secretarial skills.
Demonstrate ability to work effectively with peers, subordinates, volunteers and parish staff.
8 Three to five years experience and a high school diploma with additional secretarial training or equivalent.
9 Knowledge of parish mission and ability to apply it to actual situations.
Ability to project a faith-filled presence.
ENVIRONMENTAL AND WORKING CONDITIONS:
The majority of work time will be in the office but occasional evening meetings may be required.
Integrity Staffing is an equal opportunity employer
Vacancy caducado!