Executive Assistant

Description Rapid AI is seeking a highly organized and proactive Executive Assistant to support interim Head of Sales. This role is heavily focused on calendar management and scheduling, requiring a detail-oriented detail oriented who excels in organization, communication, and responsiveness. The ideal candidate will be comfortable working in a fast-paced environment, managing priorities efficiently, and providing high-level administrative support. Heavy calendar management – schedule and coordinate meetings, prioritize appointments, and ensure smooth daily operations. Provide administrative support to the Head of Sales, ensuring timely follow-ups and task completion. Arrange travel accommodations as needed (minimal). Manage expense reimbursements and process related documentation. Maintain clear and efficient communication, primarily via text, with occasional after-hours responsiveness Standard work hours are Monday–Friday, 8:00 AM – 5:00 PM PT. Occasional after-hours availability may be required, particularly on Thursdays or during major client meetings. This is an exciting opportunity for a dedicated and highly organized detail oriented looking to support a key executive within a dynamic organization. If you thrive in scheduling, organization, and executive support, we encourage you to apply! Requirements Bachelor’s degree required. Proven experience in executive support with a strong emphasis on calendaring. Excellent communication skills – must be highly responsive and proactive. Ability to manage multiple priorities in a dynamic, fast-paced environment. Tech-savvy, with proficiency in scheduling tools and communication platforms. Must be comfortable primarily communicating via text rather than email. TalentMatch®