Vacancy caducado!
The McLean Foundation is a private charitable foundation dedicated to supporting community based nonprofit organizations in the Eel River Valley and Humboldt County communities with leadership, funding and support.
Position: Operations Assistant
Reports to: Executive Director
Summary: The Operations Assistant assists in general office duties, management of grants, support for staff and the Board of Directors while adhering to the mission and policies of the Foundation. This position will also act as administrative assistance at the Gene Lucas Community Center in Fortuna.
General Responsibilities:
1. Administration
ï§ Responsible for answering telephones; filing; distribution of mail; preparation of correspondence and board dockets; maintenance of office equipment;creation and maintenance of files. and purchasing supplies.
ï§ Takes minutes for board meetings and maintain board binders.
ï§ Coordination with the Executive Director all logistics, scheduling, agendas, materials, and refreshments for all meetings, which can include: Board meetings, Committee meetings, grantee convenings and other events.
ï§ Supporting the Administrative needs of the Executive Director, Operations Manager and President, including generating database reports, correspondence, filing, copying, mailing, scanning, phone calls, responding to written and phone inquiries, and other duties as assigned.
ï§ Supports consultants in their work and duties, as requested.
ï§ Maintains the Foundations website, updating information as needed.
ï§ Other duties as assigned.
2. Grant Activities
ï§ Serves as primary responder to requests for general grantmaking information from potential applicants and grantees seeking information about our guidelines, processes, and procedures.
ï§ Conducts initial due diligence reviews of grant applications to determine eligibility and completeness of materials and notifies grantees of application receipt and of any omissions.
ï§ Responsible for correspondence with grantees.
ï§ Maintains the Grant Database, including data entry. Logs pending requests, grants approved or declined by the Board of Directors, and all grant reports.
ï§ Coordinates and tracks grant reporting. Sends regular reminders and overdue e-mail notifications to grantee organizations. Prepares grant summary report for each Board meeting.
ï§ Draft grant agreements/cover letters and track the receipt of signed grant agreements.
Core Qualifications
2 years administrative experience within an office environment.
Excellent interpersonal, verbal, and written communication skills.
High attention to detail and strong analytical skills.
Computer literacy, including strong word processing experience and proficiency with Microsoft Office software
Ability to prioritize work effectively, adjust to multiple demands, follow tasks through to completion, and meet deadlines.
Self-motivated, highly dependable, with ability to work both independently and as a member of a team.
Assure confidentiality of Foundation issues.
High School graduate. Two years of college or equivalent work experience.
Desirable Qualifications
Bachelors degree in related field.
Familiarity with the Humboldt County nonprofit and philanthropic community.
Resides within the Eel River Valley Community.
Employment Requirements
Valid drivers license required; Proof of vehicle insurance, with minimum legal requirements.
Must have reliable source of independent transportation for use during work hours.
The position is approximately 25+ hours per week with the possibility of expansion in the future.
How to Apply
Interested candidates should send a cover letter and resume. Please note Operations Assistant Position in the subject line. No phone inquiries, please. Position is open until filled.
Vacancy caducado!