Vacancy caducado!
DESCRIPTION
Anchorage Real Estate office is seeking a professional executive assistant. Candidate should not only be able to work independently, but also thrive in a team environment with a team-player attitude. Looking for a candidate who is effective at multi-tasking in a fast-paced and professional work environment. Position will perform a variety of administrative, marketing & related duties and will report directly to the Broker and Office Manager.
RESPONSIBILITIES
- Manage full and ever-changing calendar for Broker and ongoing projects
- Assist broker with document preparation to include: letters, leasing agreements, contracts, deal folders, spreadsheets and other documents
- Update and regularly maintain transaction database, paperwork files, including filing and retrieval of contracts, leasing agreements and other documents
- Responsible for filing and storing transaction documents
- Responsible for filing and storing contractor folders, scanning, updating and maintenance
- Compose/type general & confidential correspondence and proposals
- Take charge of additional responsibilities as needed: including marketing, sales mailings, operations, transportation, billing and research
- Handle incoming calls/voicemail, scheduling meetings, small marketing projects and other administrative tasks for upper management
- Distribution of mail to broker, managers and agents
- Provide administrative support to company property management and tenants on maintenance issues; handle tenant inquiries, emails, telephone calls and correspondence
- Develop positive relationships with tenants, vendors, etc.
- Assist with personnel hiring process and key management
- Website oversight
- Miscellaneous duties as directed
QUALIFICATIONS
- Excellent project management & organizational skills are essential (manage & prioritize multiple projects)
- Superior knowledge in Microsoft Word, Excel, PowerPoint and Outlook; knowledge of Appfolio real estate software is a plus
- Handle confidential, time-sensitive information with discretion and excellent judgment
- Open & receptive to new technologies social media, recruitment marketing, etc.
- Possess complete attention to detail and high level of initiative and strong follow through
- Exemplify excellent written & verbal communication skills
- Excellent content writing skills and ability to post press releases - blog - Facebook etc.
- Autonomy and resourcefulness to anticipate team needs and complete projects independently - provide solutions to problems
- Work successfully under deadlines; interact effectively with all levels of the organization
- Willingness to take full ownership of responsibilities
- Strong character and ethical values a must
- Familiarity with basic real estate concepts
Must have valid Driver's license
Job Type: Full-time
Pay: DOE
Please submit your resume to be considered for this position.
Vacancy caducado!