Job Details

ID #4680773
Estado Alaska
Ciudad Anchorage / mat-su
Full-time
Salario USD TBD TBD
Fuente Alaska
Showed 2020-08-29
Fecha 2020-08-28
Fecha tope 2020-10-27
Categoría Empresa/mgmt
Crear un currículum vítae

Contract Administration Supervisor (Anchorage)

Alaska, Anchorage / mat-su 00000 Anchorage / mat-su USA

Vacancy caducado!

Cook Inlet Housing Authority is a great place to work!

Our corporate family is a team of passionate, enthusiastic, dedicated and highly qualified people. Our work allows us to create innovative solutions to complex housing issues in our community. We create housing opportunities that empower our people and build our community.

We have a great benefits package which includes the Public Employee’s Retirement System (PERS), Supplemental Benefit System Annuity Plan (SBS), and employer paid Life/STD/LTD insurance, extremely affordable health coverage, generous PTO accruals, paid holidays, an educational reimbursement program, a great wellness program and 457 optional pre-tax deferrals.

If you are interested in the Contract Administration Supervisor position and you have the expertise, skills and energy to match our mission to provide independence through housing, we encourage you to apply.

General Functions

Under the general direction of the Senior Manager, Project Management, this position assists and provides oversight in the project and contract administration of CIHA development projects. Primary focus is to provide supervision of Contract Administrators to include training on compliance paperwork and workflow processes as well as assisting and providing oversight with processing contractor and vendor pay applications,

preparing contractor solicitations, tracking design and construction budgets, securing all necessary CIHA administrative approvals and ensuring that standard company, applicable state, federal and granting agency policies are followed.

Major Activities (Typical Duties/Responsibilities)

Assists the Senior Manager of Project Management in identifying and planning department needs.

Works closely with CIHA’s Procurement Department to prepare department solicitations.

Oversees and monitors project administrative processes to ensure all are completed accurately and timely. Assists in the development of necessary forms and is responsible for keeping materials up to date.

Drafts and/or edits general provision specifications for minor construction projects for review and approval by CIHA’s Project Manager and Procurement Officer.

Coordinates with Project Managers for site visits and tours.

Attends pre-bid and pre-construction conferences with contractors to outline and explain project specific requirements and answer administrative and compliance questions as applicable. Continue this close communication with contractors and vendors throughout the duration of CIHA’s projects.

Reviews project contracts to become thoroughly familiar with terms and conditions, and understand the requirements of the parties.

Performs construction and other project contract monitoring functions which includes tracking and enforcing required budgets, insurance requirements, and other reporting requirements. Performs periodic internal file audits to ensure all required documentation is in place and current for all projects.

Develops and maintains professional productive working relationships with all internal and external customers.

Works closely with CIHA’s Accounting Department to establish project coding, and process contractor and vendor pay requests.

Reviews and processes payment of contractor and vendor pay requests in compliance with contract documents, regulations, and statutes.

Works closely with CIHA’s Development Finance Department to help DF establish project budgets, and assist DF in updating and monitoring for budget variances as

projects progress as well as HUD Environmental Reviews and other work from DF

that Project Management may need to assist with.

Provides assistance with grant reporting, as required.

Oversees CIMS and RTL processes for the Project Management and Construction Departments. Maintains construction project files, drawing files, and archives as required, including saving documents onto CIHA’s CIMS database system.

Assists Project Managers with managing smaller projects as needed. (i.e. landscaping, special inspections, playground equipment)

Monitors Fair Labor Standards compliance, which may include on-site interviews of contractor and/or subcontractor employees, reviewing certified payrolls, resolving discrepancies in certified payrolls, and other compliance work, as required.

Assists with third party projects as needed. (e.g. drafting solicitations, setting meetings, and correspondence).

Works with CIHA Project Managers to prepare and review contract change orders.

Reviews and reconciles cost estimates for original and change order work and verifies compliance with government cost principles in OMB Circular A-87 or most current applicable cost principles.

Skills and Abilities

Some knowledge of practices, procedures, materials and equipment typical of building and facilities construction, maintenance, and operations; appropriate building usage and repair procedures; project planning and management; building plans and specifications; architectural and engineering principles; local, state and federal building codes, and regulations regarding public and Indian Housing construction and maintenance, including environmental, accessibility, hazardous materials abatement, energy efficiency, licensing, and permit requirements

Some knowledge of Native American Housing Assistance and Self-Determination Act (NAHASDA), applicable Department of Housing and Urban Development (HUD) rules and regulations; Fair Labor Standards.

Ability to communicate effectively orally and in writing.

Ability to interpret and apply federal and state laws and understand contract language.

Ability to locate, organize, and report on a variety of records and procedures concerning building construction and operations, including contracts, insurance, and budget records; inspect buildings, and other facilities; prepare reports and recommendations.

Ability to travel by air, land, or sea to project sites throughout Cook Inlet Region.

Proficiency in Microsoft Word, Microsoft Excel, and Microsoft Outlook.

Education and Experience

Bachelor’s degree from an accredited college with major course work in architecture, engineering, business administration, construction technology, or closely related field.

Additional experience in building/construction management may be substituted for college on a year-for-year basis.

Three years experience in the construction office environment.

Please visit www.cookinlethousing.org to submit an application.

Cook Inlet Housing Authority provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Employment preference is given to eligible and qualified Alaska Native or American Indian candidates to the extent required or permitted by applicable law.

Vacancy caducado!

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